Associate Director, Post Award Services

Plans, organizes and directs the day-to-day operations of an organizational unit, providing leadership to administrative and financial operations. May oversee financial planning, human resource administration, procurement, and property management. Responsibilities

Essential Duties and Responsibilities 

• Manages journal entries related to projects and grant-related E & G accounts, including budget entries, reconciling various clearing accounts. Reviews and manages approval of eContracts and employee labor schedules. Manages the accounts receivable module to include creating customer accounts, generating and distributing invoices, processing payments, managing collections, reconciling AR balances to General Ledger. 
• Engages and collaborates with departmental administrators and faculty on awards to ensure compliance with award agreements and reporting, including analysis and reconciliation of large complex accounts. Completes month-end close reconciliations and processes for grants and accounts receivables subsidiary ledgers. 
  Assists with the supervision of Research Accountants in administering various financial components of the award, including investigating and resolving problems with Federal, State, and private research grants and contracts. Trains staff, principal investigators, and department staff. Responds to questions and resolves problems related to award administration, fiscal, and other grant management issues. Reviews the Accounts Receivable balances and work with the Research Accountants to ensure the grant close-out processes are completed in compliance with the award agreement. 
  Prepares various post-award reports using reporting writing software. Prepares various schedules and reports for auditors, federal agencies, and private sponsors. Ensures the year-end processes, entries, and analyses are completed. 
• Keeps abreast of current issues in research administration national associations and federal regulations, and effectively communicates expected changes or requirements to University research faculty and staff. Assists with the development and implementation of procedures for the post award grant/contract administration process. 
• Responsible for initializing each certification period and preparing reports to ensure compliance with effort certification and preparing salary recovery calculations and reporting. 
• Serves as a backup to the Director of Post-Award Services. 
• Other duties as assigned
   

Qualifications

• Bachelor’s degree in Business Administration with a concentration in accounting or a business-related field 
• At least seven years experience as an accounting professional with a minimum of two years supervisory experience.

About UsThe University of Memphis is a leading, student-centered, urban public R1 research institution. Located in Memphis, Tennessee, on 1,160 acres. The University serves a population of nearly 20,000 students and 2,500 employees, including more than 1,000 full-time faculty members. The University offers bachelor’s degrees in more than 230 areas of study, master’s degrees in more than 50 subjects and doctoral degrees in 26 disciplines; supported an institutional record of more than $100 million in research awards for FY24; and has an operating budget of close to $500 million.