The Role
Manage and maintain Smartsheet timelines and resources across projects, oversee procurement, logistics, and warehouse operations at Stirrup Creek, support Smartsheet administration and reporting, resolve resource conflicts, and produce management reports and KPIs.
Summary Generated by Built In
Associate Director, Planning and Supply Chain
Position Summary
The Manager – Planning and Supply Chain is responsible for organizing, directing, and executing planning activities and inputting and maintaining all activities in Smartsheet portal. The coordinator works closely with all Business Units, revenue departments and cross functional departments to align timelines and requirements daily. A main focus will be a close working relationship with Project Managers who are the governors of adherence to timelines whilst the Manager will focus on keeping the timelines in Smartsheet up to date and overseeing all Supply Chain, Purchasing and Warehouse Aspects of the Stirrup Creek Facility.
Essential Functions
Supervisory responsibilities:
Education and Experience
Knowledge, Skills, and Abilities
Travel Requirements
Physical Demands and Work Environment
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, there may be certain physical demands required for the position such as sitting for long periods of time at a desk and long screen time.
Other Duties
Duties, responsibilities, and activities may change at any time with or without notice.
Limitations and Disclaimer
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. To perform the job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.
Position Summary
The Manager – Planning and Supply Chain is responsible for organizing, directing, and executing planning activities and inputting and maintaining all activities in Smartsheet portal. The coordinator works closely with all Business Units, revenue departments and cross functional departments to align timelines and requirements daily. A main focus will be a close working relationship with Project Managers who are the governors of adherence to timelines whilst the Manager will focus on keeping the timelines in Smartsheet up to date and overseeing all Supply Chain, Purchasing and Warehouse Aspects of the Stirrup Creek Facility.
Essential Functions
- Input of new scientific timelines and resource numbers into the SmartSheet according to technical proposals and cost workbooks
- Manage procurement, logistics and warehouse to ensure timely availability of materials and resources needed for the manufacturing schedule
- To support the day-to-day operation of SmartSheet which include setting up/disabling User Accounts, changing User Access rights, logging and resolving user queries, capacity and headcount updates
- Entry of current financial business data from Salesforce into SmartSheet
- Administer and manage the daily resource requests and communicate a live operations schedule covering multiple concurrent projects to meet the client milestones
- Perform timeline updates on all requests and ensure appropriate reasons for changes are recorded
- Be able to check and audit any project data inputted into SmartSheet and rectify any issue seen quickly or escalate to the Senior Director to investigate
- Work with Project Management and internal departments to identify and resolve resource conflicts when they arise
- Help maintain templates in SmartSheet
- Effective communication globally to assist in ensuring all project information is entered and kept updated in the SmartSheet
- Generation and provision of key management reports upon request to include assisting with the development of report templates, dashboards and key KPIs
- Looking for further efficiencies utilizing the data generated within the software or utilizing any other software at our disposal
Supervisory responsibilities:
- Warehouse
- Material Logistics
- Purchasing
Education and Experience
- Scientific Background, degree not essential, but desirable
- Warehouse experience required
- Smartsheet experience preferred
- Experience in planning or resourcing a plus
Knowledge, Skills, and Abilities
- Good use of Microsoft Excel
- Good attention to detail and accuracy
- Good communications skills, both verbal and written
- Ability to prioritize tasks
- Logical, analytical approach to work
- A critical thinker, able to set direction within the context of the larger picture and sift through minutia.
- Strong interpersonal skills to work effectively with both external and internal customers.
- Excellent written and oral communication skills with demonstrated effectiveness at all organizational levels.
Travel Requirements
- None - only to office
Physical Demands and Work Environment
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, there may be certain physical demands required for the position such as sitting for long periods of time at a desk and long screen time.
Other Duties
Duties, responsibilities, and activities may change at any time with or without notice.
Limitations and Disclaimer
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. To perform the job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.
Skills Required
- Scientific background (degree desirable)
- Warehouse experience
- Smartsheet experience
- Experience in planning or resourcing
- Procurement, logistics, and warehouse management experience
- Proficiency with Microsoft Excel
- Attention to detail and accuracy
- Strong verbal and written communication skills
- Ability to prioritize tasks
- Logical, analytical approach to work
- Critical thinking and ability to set direction
- Strong interpersonal skills for cross-functional collaboration
- Familiarity with Salesforce (entry of financial data)
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The Company
What We Do
MedPharm is a world-leading contract provider of topical and transdermal product design and development services. Our delivery of robust and innovative research has commanded recognition from regulators and investors alike. We utilise our unique cost-effective performance testing models to mitigate risk and accelerate development times.
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