Team Description:
Kitware's Contracts team collaborates with our technical, finance, and business development teams to submit quality proposals for project funding opportunities and negotiates contracts with a wide variety of customers, subcontractors, and vendors. We pride ourselves on our ability to provide superior service and expertise that contributes to the company’s mission to solve complex problems and deliver innovative software solutions to our customers.
Kitware seeks an Associate Contracts Administrator to assist with all aspects of the contracting lifecycle for government and industry customers. The administrator will be responsible for assisting in the preparation of proposals and the administration of contracts, as well as providing post-award support.
The Associate Contracts Administrator will interact with project managers, team members, auditors, collaborators, customers, and vendors in various capacities. Kitware’s customers range from startups to Fortune 500 companies, government agencies, and academic laboratories worldwide.
In This Position You Will:
Assist with preparation of proposals in response to solicitations
Interface with subcontractors to obtain necessary data for proposals, including pricing information
Prepare and disseminate proper instructions to the internal organization on contract requirements
Assist with the monitoring of projects to ensure all contract actions are being processed in a timely manner
Administer contract modifications
Complete post-award administrative reporting requirements
Maintain close contact with customers and collaborators, fostering long-term business relationships
Act as a point of contact for external organizations and internal individuals for proposal and contract related activities
Maintain documents and input data into Kitware’s contract management system
Perform such other assignments as may be required from time to time by management
Required Qualifications:
Minimum of a bachelor's degree (preferably in humanities, business, or something similar)
Strong communication, text analysis, and research skills
Computer literate in Microsoft Office (Word, Excel, and PowerPoint) and an ability to learn Kitware’s internal systems
Strong organizational skills and ability to multitask and prioritize
Ability to work both independently and collaboratively
Ability and willingness to work in the office a minimum of three days per week
Due to contractual requirements, only US citizens will be considered for this position
Preferred Qualifications:
Experience with Google Docs
Familiarity with contracting principles and legal terms and conditions
One year of demonstrated experience working in a professional environment
Skills Required
- Bachelor's degree (preferably humanities, business, or similar)
- Strong communication, text analysis, and research skills
- Computer literate in Microsoft Office (Word, Excel, PowerPoint) and ability to learn internal systems
- Strong organizational skills with ability to multitask and prioritize
- Ability to work independently and collaboratively
- Willingness to work in the office a minimum of three days per week
- U.S. citizenship (only U.S. citizens will be considered)
- Experience with Google Docs
- Familiarity with contracting principles and legal terms and conditions
- One year of demonstrated experience working in a professional environment
What We Do
We are a small company that has a big impact on the world. We are global leaders in artificial intelligence and scientific research and development solutions. We advance science and technology to empower global innovation and solve the world’s challenges. We do this by developing innovative open source software platforms and integrating them into research, processes, and products. CMake, ParaView, the Visualization Toolkit (VTK), and the Insight Segmentation and Registration Toolkit (ITK) are among the platforms that complement our expertise in computer vision, data and analytics, scientific computing, medical computing, and software process management. From meaningful work, to flexible hours, to collaboration, to a hardware budget, to tech lunches, to a clothing stipend, to family outings, there are many reasons to join us and make an impact.
