THE AGENCY
A division of leading entertainment and sports agency Creative Artists Agency (CAA), CAA ICON is the world’s-leading owners representative and strategic management consulting firm for public and private sports and entertainment facility owners/operators, professional franchises, and leagues.
With more than 55+ sports, entertainment, and public assembly projects and over 2,500 consulting engagements, CAA ICON has managed the development of many of the most successful venues around the world, spanning 11 professional sports leagues, totaling nearly £30 billion. CAA ICON offers world-class service in the areas of project management, strategic advisory, feasibility and planning, and beyond.
OVERVIEW
In this Assistant Project Manager (APM) Consultant role, you will provide support and assistance to the CAA ICON Project Managers, Directors and/or Executives throughout all stages of a large-scale sports and entertainment venue project, including permitting, design, construction, testing and handover. You will be responsible for document control, communications and all administrative functions to support the project team.
Duties to include but not limited to:
- Provide technical and administrative support to Executives in the preparation of:
- Owner’s/Client Project Briefs
- Request for proposals (RFPs) for project consultants
- Client Reports and Presentations
- Client direct work package tenders
- Attend all regularly scheduled project and construction meetings (where necessary) and maintain minutes of all relevant project related meetings as required.
- Maintain project tracking logs including design compliance, risk and opportunity registers, open requests for information (RFIs), non-conformance registers and submittals to support positive project momentum.
- Assist in the preparation of each project monthly pay application for processing.
- Assist with document filing.
- Assist with meeting scheduling and logistics of the project team.
- Other project administration requirements required by the project or team.
QUALIFICATIONS/REQUIREMENTS
- Previous experience in the design, construction, engineering or a related services industry.
- Bachelor’s degree (Ideally in construction, architecture, engineering, finance or like industry) and/or equivalent work experience.
- Detail-oriented, organised in thought, process and action, as well as creative, analytical and collaborative.
- Exceptional communication and organisational skills.
- Multi-tasking and the ability to problem solve and master new concepts in a short period of time.
- Familiarity with the Microsoft suite of software (Word, Excel, Project, Teams, OneDrive, PowerBI, Planner etc.) is a necessity.
- Familiarity with Adobe Creative Cloud Suite or Bluebeam Revu software is beneficial.
- Proficient in Italian and English a necessity.
- Ability to assist with translation of documents between English and Italian.
Skills Required
- Previous experience in design, construction, engineering or related services
- Bachelor's degree in construction, architecture, engineering, finance or similar
- Exceptional communication and organisational skills
- Familiarity with Microsoft Office Suite
- Proficient in Italian and English
Creative Artists Agency Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Creative Artists Agency and has not been reviewed or approved by Creative Artists Agency.
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Healthcare Strength — Health coverage is considered strong and affordable, with low co-pays and solid plan options frequently highlighted. This makes core medical, dental, and vision coverage a standout part of the package.
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Leave & Time Off Breadth — Time off is bolstered by an office shutdown around late December alongside standard vacation/holiday and sick time. This combination is viewed as a meaningful boost to practical time away from work.
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Wellbeing & Lifestyle Benefits — Unique industry access such as screenings, event tickets, and on-site showcases are emphasized as meaningful lifestyle perks. These add distinctive non-cash value for those seeking entertainment exposure and networking.
Creative Artists Agency Insights
What We Do
Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. For more information, please visit www.caa.com.
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