Assistant, Human Resources

Job Description

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

The Assistant, Human Resources will provide administrative support to functional areas of Human Resources including timecard processing, expense management, employee communication, background checks, unemployment verifications, data requests, onboarding activities, and various projects. This position supports the department as a whole to accomplish initiatives and objectives in support of the overall business plan and strategic direction of the firm.

Responsibilities include but are not limited to:

• Process employee timecards to ensure timely completion; answer time entry-related questions from employees and managers, investigate timecard issues; and train new supervisors to approve timecards

• Monitor department email boxes and respond to, or facilitate, timely responses to employees

• Complete team expense processing and reimbursements, as well as support the Chief People and Development Officer with their expenses and reimbursements

• Complete vendor expenses and track renewals for team budget management

• Assist with HRIS data entry, including new hire and termination processing, benefit updates and general employee updates

• Serves as the primary contact for verbal or written employment verifications for current and former employees. Responsible for background check processing

• Support and lead new hire orientation for new hires

• Support responses to survey and data requests

• Utilize excel to synthesize data by using filters

• Support the internal conflicts request process to ensure compliance with firm policies

• Assist with internal engagement events and projects

• Draft job descriptions

• Create, update, and document standard operating procedures, guidelines, and best practices for processes and tasks assigned

• Provide administrative support to all Human Resources functional areas and assistance with on-going projects, as needed

Other duties
Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications and experience:

• Bachelor’s degree

• In lieu of bachelor’s degree, 4 years of relevant human resources experience

• Previous experience in human resources, recruitment, or benefits preferred

• Previous experience in a law firm or professional services setting preferred

• Spreadsheet and database or Workday experience a plus

• Demonstrate good judgment and accountability for delivering excellent service

• Possess excellent interpersonal and communications skills; both written and verbal

• Excellent organizational skills and attention to detail

• Professionalism, personal integrity and high degree of confidentiality

• Strong computer and technical skills

• Advanced user in Microsoft Office Suite, data entry skills, and ability to learn new programs and systems quickly

• Proficient in Excel tools – including pivot tables, charts, and filters

• Self-starter, with flexibility to work overtime as needed
   

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.

In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren). Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact [email protected]. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

Equal Employment Opportunity