Assistant Director

Description

Exempt

Department:  Administration

Hours per week: 40/Full

Reports directly to:  The Director and indirectly to Corporate.

Job Summary:     

The Assistant Director shall assist the Program Director with ensuring overall operational goals, meeting facility standards, and will act as the Chief of Security. The Assistant Director oversees casework, training and will ensure that contract standards and staffing patterns are maintained. The Assistant Director will be responsible for personally auditing various shifts and reporting the results to the Program Director and assist in developing new methods, policies and practices to better fit the needs of the organization.

Education and Qualifications:

Bachelor’s degree in a social or behavioral science program from an accredited college or university, one year of work experience in a related field, and a minimum of one year in a supervisory position. Work experience may be substituted for academic studies exchanging one year of work experience in a related field for one year of academic education. Total work experience needed in lieu of the combination of education and work experience is five years, with one of the years in a supervisory position. Must have a valid driver’s license and social security card issued by the U.S. Social Security Administration, and be a United States citizen, permanent resident, or other person lawfully admitted into the United States. Must pass federal background chec

Skills and Specifications:

• Problem solving, planning and prioritizing
• Detail oriented
• Communication skills – written and verbal
• Ability to meet established deadlines
• Ability to work independently
• Microsoft Outlook, Excel, Word, PowerPoint
• Operate a Motor Vehicle

Requirements

Job Responsibilities:

The Assistant Director shall assume the following job responsibilities:

• Act in the Program Director’s absence.
• Direct responsibility over security and the security monitors.
• Work with Shift Supervisors to ensure all shifts are covered. 
• In the event the Assistant Director assumes duties of a Case Manager, the Assistant Director shall have a reduced high-risk caseload so as to facilitate oversight of the Employment Placement Specialist, Home Confinement Coordinator, and Case Managers. 
• Meet regularly with the Shift Supervisor to coordinate the security and case management functions within  the facility.
• Provide training and guidance.
• Complete PRT meeting minutes.
• Attend community meetings.
• Work with the Employment Placement Specialist to help difficult to employ residents, particularly focusing on those who have exceeded their 21-day time frame.
• Ensure that the Statement of Work (SOW)  is followed, and support Agency and BOP goals and policies.
• Manage administrative functions to ensure smooth and efficient operations of the organization.
• Facilitate staff meetings and ensure meeting minutes are being recorded and documented per contract requirement.
• Assists Director with the selection and processing of applicants/candidates to fill vacant positions. 
• Conduct annual staff evaluations.
• Make recommendations and ensure consistency with progressive discipline. 
• Work with the Supervisor and Program Director to ensure that all security shifts are covered.
• Track Home Confinement eligibility and ensure that appropriate candidates are recommended for this final phase of  the program.
• Assist in quarterly case file audits.
• R3M Processing.
• Balance petty cash.
• Subsistence log.
• Weekly Deposits.
• Assist Director with staff disciplinary  action and updating communication log.
• Chair Center Discipline Committee hearings, as needed.
• Be on-call on a rotating basis with Director.
• Facilitate maintenance repairs.
•  Local travel may be required.
• Complete all annual training required  by contract.
• Complies with federal, state and local laws and regulations.
• Ensures rest and meal breaks are taken in accordance with California law. 
• Assist or create staff schedule and approve vacation requests.
• Respond to resident inquiries.
• Assist with management of kitchen needs such as call offs and holiday special meal orders.
• Medical reimbursement management, pay bills in the community, cash petty cash checks and purchase resident bus  tickets.
• Serve as Monitor staff in times of need  to provide coverage for full shifts and rest/meal breaks
• Reports any violation of company policy, employee handbook Standards of Conduct, etc.
• Assume and perform other duties as assigned.

Working Alternatives, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local laws.