SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.
Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health insurance, dental, and vision benefits, life insurance and long and short-term disability, and more.
Key Essentials Functions and Accountabilities of the Job
Researches and resolves variances of invoice payments. Handles difficult and or complex inquiries from internal and external customers regarding accounts payable. Ensures that invoices waiting receivers are followed up in a timely manner.
Acts as primary contact between Accounts Payable and Purchasing.
Supervises processing by Accounts Payable department to ensure that invoices are properly authorized for payment, matched to purchase orders where appropriate, paid in a timely manner to maximize terms discounts and that proper documentation is maintained. Performs check runs and reviews final payments for accuracy and authorization.
Enters all data in Lawson to ensure that vendor information is entered accurately for year end 1099 reporting.
Research vendor relationships and 1099 tax information for compliance with IRS regulations.
Maintains vendor W-9 files.
Files year end 1099 tax information with the IRS.
Prepares and reconciles monthly payment on company purchasing card account. Downloads purchasing card ledger from Wells Fargo and reviews for accuracy and verifies proper coding/descriptions are being utilized.
Prepares monthly journal entry in Excel spreadsheet and uploads into the Lawson General Ledger.
Responsible for maintaining purchasing card receipt files.
Ensures that AP documents are destroyed after the retention period has expired, working with an outside source for destruction. Works to create a fully digital records retention moving forward.
Acts as primary contact for Lawson Accounts Payable module problems or questions.
Responsible to keep current on accounts payable software application releases and changes, through published updates and notices.
Communicates and coordinates information on changes with appropriate staff, including Accounting and Supply Chain staff and leadership.
Other Functions
Responsible for documentation of policies/procedures related to accounts payable processing.
Prepares miscellaneous reports as requested.
Assists with year-end audit as requested.
Prepares AP allocation, and preparation of the AP operating budget.
Other duties as assigned
Additional Details:
Education, Certifications, and Licenses Required
Bachelor’s degree in Business Education or related field or equivalent work experience – required
Experience Required
Five years of accounts payable experience in a computerized environment – preferred
Two years of supervisor experience – required
Knowledge of
Knowledge of accounts payable processing.
Familiarity with 1099 and other tax requirements.
Intermediate level spreadsheet experience.
Skills in
Basic accounting skills.
Must have excellent customer service skills.
Excellent leadership skills
Financial analytical skills
Communication skills
Ability to
Ability to research problems, review large volumes of data for accuracy.
Ability to communicate effectively and appropriately (by phone and e-mail) is required.
Must maintain excellent customer service skills and the ability to remain calm in stressful situations.
Position Information:
Work Shift:ExemptIf you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
Skills Required
- Bachelor's degree in Business Education or a related field, or equivalent work experience
- Two years of supervisor experience
- Five years of accounts payable experience in a computerized environment
- Knowledge of accounts payable processing
- Familiarity with 1099 and other tax requirements
- Intermediate spreadsheet experience
- Basic accounting skills
- Excellent customer service, leadership, financial analysis, communication, research, and data-accuracy skills
What We Do
For nearly 50 years, SEARHC has provided high-quality healthcare services to the residents of Southeast Alaska. Operating as an independent and nonprofit health Consortium, SEARHC provides a comprehensive range of health-related services, including primary, urgent and specialty medical care, dental services, behavioral health support, wellness programs, optometry services and more. We are dedicated to improving the health, well-being and quality of life for all people in these communities. SEARHC is committed to keeping care closer to home and making advanced medical technologies accessible to all. One of the many ways SEARHC does this is by offering specialty clinics or sending medical specialists to remote communities and facilities to care for patients who cannot travel. Established in 1975, SEARHC is one of the largest Native-run health organizations in the United States. In 1976, SEARHC contracted with the Indian Health Service under the Indian Self-Determination and Education Assistance Act to assume management of the Community Health Aide Program. Today, SEARHC has more than 1,700 employees and operates in 27 communities throughout Southeast Alaska, including two Critical Access Hospitals.
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