Assistant Dean for Academic Operations - OUOL (29636)

OUR UNIVERSITY

Ottawa University (established in 1865), one of the oldest private liberal arts universities in the United States, is a multi-campus system serving approximately 4000 students through its campuses in Kansas (Ottawa, Kansas- Residential Campus and Overland Park, Kansas- Adult Programs); Arizona (Surprise Residential Campus and OUAZ Adult Programs); Wisconsin (Brookfield Adult Programs); and our OU ONLINE PROGRAM based out of Overland Park, Kansas. 

Ottawa University is a regionally accredited, church-related, private university that strives to integrate faith, learning, and life in the academic experiences of students. 

JOB SUMMARY

Responsible for managing the unit’s academic operations as defined and led by the Provost including course scheduling, adjunct contract development, the student grievance process, departmental budget facilitation, and facilities management as they relate to the unit’s academic operations.

ESSENTIAL FUNCTIONS OF THE JOB (provide list of items which are essential to effective outcomes in this role):

• Collaborates with School Deans related to management of oversight for equitable and appropriate faculty workload assignments.
• Recruit, hire and assign adjunct instructors to courses not assigned to courses by regular full-time faculty for each term.  Conduct associated contracting process as well as requests for pay to the University Payroll Department.
• Provide leadership and support to the student academic grievance process (and team) under the direction of the School Deans.
• Provides leadership to the development and management of the course scheduling process. 
• Provide support to the management of facilities needs as they relate to academic operations (i.e., faculty office moves, furnishings, classroom assignments, etc.)
• Provide support to the School Deans with faculty administrative responsibilities including oversight of course syllabi, faculty professional development, coordination of tenure/promotion portfolio collection, maintaining manuals/handbooks of u-wide policies and processes, preparation for meetings, etc.
• Oversee the collection and reporting of associated data, ensure data is tracked, shared, submitted, and interpreted appropriately.  Understand and use this data to benefit and support future programming for the department
• Operate programs within the expectations of the budget; ensure expense control management. Work with faculty to develop and manage departmental budgets.
• Collaborate effectively, providing leadership to projects when applicable, with divisions, departments, and programs to assure effective and timely implementation of planned programming and projects.
• Maintain an understanding of University’s policies and procedures and exercise judgment accordingly. Recommend policy changes and develop procedures to improve the operation of the unit.
• Maintain confidentiality of data and information during performance of duties and incorporate safeguards for the security and integrity of all data/records.  Assure information and activities are handled with confidentiality and meet the expectations of the University’s Code of Conduct and Ethics.
• Manage faculty meetings for Weekend Residency programs.
• Other duties as assigned

STANDARD UNIVERSITY EXPECTATIONS: 

• Model and encourage collaboration among University departments assuring effective communication and operations.
• Understand the University’s policies and, procedures, and exercise good judgment accordingly. Assure that University and student information is managed in a confidential and ethical manner in accordance with the University’s Code of Conduct and Ethics.
• Provide leadership through conduct, attitude, and professionalism. Represent the University to students, external groups, faculty, and staff in a way that reflects positively on the University. 
• Be mindful and supportive of the overall Mission of Ottawa University.
• Exercise Inclusivity in your daily actions accruing alignment within expectations of the University’s Mission Statement and Statement of Inclusion, Openness, and Community.

NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Ottawa University is committed to equal employment opportunity and does not unlawfully discriminate in recruitment or employment on the basis of race, age, sex, color, religion, disability, national origin, sexual orientation, genetic information, or any other characteristic protected by law.

REQUIRED EDUCATION: (education based on essential job duties and requirements consistent with business necessity): 
Master’s Degree Required. Earned Doctorate preferred

REQUIRED EXPERIENCE: (experience based on requirements in role and are consistent with business necessity) 
Three years higher education experience; experience in project management is desired.

ADDITIONAL ELIGIBILITY REQUIREMENTS: List required and/or preferred certification, industry specific requirements, required or preferred use of equipment, and all necessary job skills, abilities, and knowledge competencies) Provide a list of items below:

• Ability to work effectively/collaboratively with others
• Proven leadership skills in collaborative organizations
• Proven interpersonal and communication skills

WORKING CONDITIONS (Physical attributes required to perform job duties with or without reasonable accommodation - examples: sitting, lifting #, bending, driving, environmental factors or elements, noise level, stairs in a building, or other factors that will affect working conditions). Provide a list of items below:

• Physical attributes to perform the job duties with or without reasonable accommodation (examples: sitting, lifting #, bending, driving, etc. Environmental factors such as temperature, noise level, inside or outside, or other factors that will affect the person's working conditions 

TRAVEL REQUIREMENTS: No - Travel Required

• If YES, list type and approximate percentage: No
• Responsible for driving students and University vehicles as part of job duties (YES/NO): No