Assistant Controller

Description

TITLE: Assistant Controller

FLSA Status: Exempt

Department: Finance

Reports to: Chief Financial Officer

Union Exempt: Yes

Date Last Reviewed: 07/22/2024

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. 

POSITION SUMMARY

Responsible for working under the direction of the Controller and/or designee. The Assistant Controller is responsible for managing the personnel and functions of Accounts Payable, Accounts Receivable, Procurement, Payroll, General Ledger, Contracts, Grants, Tax and Audit requirements. This position is also responsible for communicating verbally and in writing with other departments throughout the company and with other entities outside the company.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for hiring, managing and accessing performance of Finance department personnel and for auditing their activities.
• Compile and analyze financial data to ensure accuracy and timeliness of financial information including FCCH key indicators. 
• Monitors the financial close process and preparation of accurate financial reports.
• Supports the development of annual budgets.
• Analyzes monthly Profit & Loss Statements, Balance Sheets and Statement of Cash flow for compliance with Generally Accepted Accounting Principles (GAAP) and company policies.
• Coordinates the implementation of financial and internal control procedures.
• Analyzes revenues and expenditures for county, state, and federal reporting purposes. 
• Monitors and reviews financial and related system information for accuracy and completeness.
• Analyzes appropriate data to understand and disclose to management revenue and expenditure flows.
• Takes responsibility for developing and implementing policies, procedures, and process to ensure compliance with regulations and grant requirements.
• Explains accounting policies, procedures and other information to staff, vendors and clients. 
• Resolves Finance Department’s workflow issues by assignment and delegation. 
• Interacts with internal and external auditors in completing audits. 
• Participates in professional development activities and maintains professional affiliations.
• Maintains strictest of confidentiality.
• Other duties as assigned.

Requirements

MINIMUM EDUCATION AND EXPERIENCE

• Bachelor’s degree in Accounting required. 
• Minimum of six (6) to eight (8) years of financial accounting required.
• Two years of experience in a non-profit environment preferred.
• Must have experience with payroll and understand payroll system technology.
• Intermediate knowledge of Microsoft Access and Excel required.
• Knowledge of Microsoft Word and PowerPoint preferred.
• CPA preferred.

LICENSES/CERTIFICATIONS REQUIRED

• None

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Knowledge of finance and accounting functions, budgeting, investments, internal controls and GAAP.
• Knowledge of computer systems, spreadsheet and financial systems programs and applications.
• Ability to evaluate, suggest changes, manage workflows and coordinate resources.
• Skill in establishing and maintaining effective working relationships with co-workers, patients, medical staff, auditors, and the public
• Ability to work with multiple priorities.
• Ability to work with management and co-workers to achieve objectives.
• Skill in identifying and resolving accounting and financial issues.
• Skill in exercising initiative, judgment, discretion and decision-making to achieve organizational objectives.
• Skill in analyzing financial data and preparing appropriate related reports. 
• Develop and evaluate financial records/maintenance systems.
• Skill in relating organizational objectives to financial policies on costs, fees, credit, etc. 
• Ability to communicate effectively and clearly verbally and in writing.
• Skill in operating basic office equipment.
• Ability to follow and question verbal or written instructions.
• Ability to maintain confidentiality.
• Ability to work both independently and in a team environment. 
• Ability to develop and present educational programs and/or workshops.

PHYSICAL CHARACTERISTICS/WORKING CONDITIONS

A person in this position has sufficient time to complete most tasks although under pressure depending on patient and organization demands. There are frequent opportunities to relax from any physical exertion or to change position in work activities.

• Physical Effort and Dexterity: Good dexterity to operate personal computer, and files. Moderate physical activity. Requires handling of average-weight objects up to 25 pounds or standing and/or walking for more than four (4) hours per day. 
• Machines, Tools, Equipment required to be operated: Capable of using office machines and personal computers for word processing, data entry and retrieval.  
• Visual Acuity, Hearing, and Speaking: Must be able to read computer monitor output. Must be able to communicate clearly and accurately for work and safety compliance.
• Environment/Working Conditions: Work is mostly inside an Administrative Building in a controlled environment. Normal safety precautions and practices are required. Position may require travel throughout the Albuquerque metropolitan area. Work regularly scheduled Monday-Friday, although weekends may be required to meet deadlines.  

This description lists the major duties and requirements of the job and is not all-inclusive. Applicants may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.