Assistant Compliance Manager

POSITION DESCRIPTION

POSITION TITLE: Assistant Compliance Manager

PAY RANGE: $60,000 - $70,000

The compensation listed is the current salary range for the position. Final offer may be determined by multiple factors including, but not limited to, qualifications, skills, experience, and other relevant criteria.

GRADE: Grade 6

ESSENTIAL FUNCTIONS: The assistant compliance manager plays a central role in assisting with compliance related functions pertaining to Bickerdike's rental housing portfolio in conjunction with the compliance manager and vice president of property management. In all instances, the assistant compliance manager must perform in accordance with and be committed to the Bickerdike Mission.

The position requires the ability to report to work timely, direct, plan, organize, implement and execute tasks; analyze information, make informed decisions, concentrate, use critical thinking and reasoning skills, and monitor and regulate behavior and emotions; Read, review, comprehend, evaluate, and interpret technical materials, research reports and industry trends, legal documents and tenant contracts, as well as compliance and regulatory guides A high level of supervisory, oversight, and customer service skills are critical functions to this position. The employee in this position is regularly required to read, talk, hear, sit, use hands, reach with hands and arms, stand, walk, climb, carry and lift and/or move up to 30 pounds. In office and on-site work is required. 

RESPONSIBILITIES:

1. Responsible for assisting in internal tenant file audits, checking for completeness and accuracy and ensuring that files comply with the standardized tenant file organization structure. Work with property management staff to make corrections as required. 

2. Review and approve move in applications and move out packets.

3. Work with property management staff to prepare for and participate in funder site visits and external file audits. Assist with the correction of files when required. 

4. At the direction of the Compliance Manager assist with the coordination and gathering of resident file information for compliance reporting in conjunction with the asset management team.

5. Manage, maintain, and ensure proper utilization of property specific tenant screening/move-in and recertification electronic file templates.

6. Assist with the oversight of the management of all waitlists in the portfolio. 

7. Oversee compliance requirements for CLIHTF and other funding programs as assigned. Work with property management staff and coordinate with asset management to ensure all requirements are met.

8. Assist and prepare for compliance site visits and file audits. Attend on-site file audits to represent compliance staff when necessary. 

9. Coordinate, assist and carry out, as required, the preparation of compliance reports in conjunction with the Compliance Manager.

10. Update and maintain various property management forms and/or documents, as needed, at the direction of the compliance manager.

11. Assist with the development and implementation of new internal and external compliance policies and procedures, including document roll out and training. 

12. Assist with OneSite system set up and maintenance to include document uploads, and field questions or concerns.

13. Manage file room utilization and file management, including but not limited to establishing and enforcing file room policies and procedures regarding storing, purging, and destroying documents.

14. Maintain working knowledge of affordable housing compliance best practices and participate in industry-wide advocacy efforts to streamline compliance and reporting and eliminate unnecessary burdens.

15. Serves as manager in the absence of the compliance manager.

16. Perform other duties and special projects as assigned.

QUALIFICATIONS: Minimum 2 years of experience in/or related to affordable property management compliance. Experience and certification with tax credit and Section 8 a must. BA in a related field of study preferred. Computer literacy is required, specifically in MS Word, Excel (advanced level preferred) and Outlook for Windows. Experience with OneSite or other property management software is desired. Demonstrated ability to communicate professionally both verbally and in writing, organizational and interpersonal skills necessary. In Person position (Not Hybrid or Remote). Must be willing to work flexible hours. Must have access to a car, valid driver's license and proof of insurance for field work. Chicago northside residents within the communities we serve, preferred.

 PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable persons with disabilities. While performing the duties of this job, the physical requirements include (but are not limited to):

· Prolonged periods sitting at a desk, conference tables or in meetings.

· Ability to use a phone, computer and required software, and operate office equipment.

· Prolonged or constant standing, walking, talking, hearing, seeing, bending, stooping, kneeling, lifting and/or moving arms, climbing stairs and/or ladders.

· Ability to speak publicly and with persons from various socio-economic backgrounds.

              Exposure to indoor environments and file rooms with dust and noise.

· The ability to traverse a variety of properties with stairs.

· The ability to walk through uneven surfaces, including ground in varying weather conditions. 

· The ability to operate a vehicle as well as to work weekends and/or evenings on a needed basis.

· The ability to lift, carry, and/or move up to 30 pounds

REPORTING RELATIONS: Under the direct supervision of the Compliance Manager. In the absence of this supervisor, shall report to the Vice President of Property Management, or as assigned.

 BENEFITS: Bickerdike provides a comprehensive Benefits package that includes:

· Paid Time Off (PTO) 

· Paid Holidays

· 401K Matching 

· Medical Insurance (3 plans)

· Dental Insurance (HMO/PPO) 

· Vision Insurance

· Long-Term and Short-Term Disability 

Bickerdike Redevelopment Corp. is an Equal Opportunity Employer

 And Drug Free Workplace

January 2025