Assistant to the CFO

Job Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

The Role

The Assistant to the Chief Financial Officer (CFO) is a critical role to support the CFO, Chief of Staff and the Finance & Accounting Team. This role focuses on managing schedules, coordinating projects, providing technical and administrative support, and performing various administrative duties and responsibilities in support of the CFO. The ideal candidate has prior experience working in a C-Suite office, demonstrates the highest level of confidentiality, and has a high service mindset. The person will thrive in a fast-paced, entrepreneurial environment.

Responsibilities

• Manage and organize (CFO’s) complex and demanding calendar.

• Assists the CFO to ensure he is organized and has necessary availability for colleagues across the organization while fielding internal and external scheduling requests and providing recommendations aligned with executives’ and teams’ priorities.

• Collaborate with internal stakeholders, other assistants, and leaders cross-functionally, helping to coordinate meetings, agendas, related logistics, and changing plans.

• Keep the (CFO) well informed of activities across and help facilitate his/her decision-making.

• Handle highly confidential and/or sensitive departmental matters with discretion and tact.

• Proactively develop effective and collaborative relationships with key internal partners, build strong relationships, and be seen as a general go-to person for questions related to ways of working.

• Assist (CFO) with team recognition and engagement to help boost appreciation and team morale.

• Plan and coordinate team all-hands meetings, internal events, off-sites, and all related logistical and budget requirements.

• Partner with CFO to design and deploy actions to engage and celebrate the F&A team

• Compile receipts to submit timely and accurate expense reports.

• Plan and coordinate travel, including air and ground transportation, hotel reservations, and itineraries.

• Coordinates and schedules meetings. Prepares agendas with clear outcomes. Records and distributes minutes or other notes when necessary. Supports the development of key presentation materials including items such as decks, handouts etc. with a dedication to quality and attention to detail as an extension of the team you support.

• Provide in-office support to executives, ranging from catering needs to AV assistance.

• Performs other related duties as assigned.

Qualifications

• 10+ years of experience supporting C-level executives.

• The ability to manage complex situations and make well-thought-out decisions. Always represent the CFO and the HR team in a high service, professional, compassionate manner

• Demonstrated ability to embrace differences and partner with others inclusively. Curious, resourceful and with an entrepreneurial spirit

• Flexibility to assist in different types of roles and responsibilities as they come up.

• Excellent proficiency with Microsoft Office Suite products, including Word, PowerPoint and Excel

• Highly organized with the ability to reprioritize at a moment’s notice.

• Strong attention to detail and accuracy with an emphasis on quality Sophistication and maturity to deal directly with internal and external clients. Demonstrated ability to protect and manage confidential information appropriately.

• Outstanding written and verbal communication skills

• Initiative-taker with the ability to work independently.

Preferred Qualifications

• Entertainment industry and/or Human Resources experience

• Workday experience preferred.

Location: This position is on-site, 5 days a week, based out of the Los Angeles office.

Compensation: The base hourly rate for this position is in the range of $40.00 - $53.00. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Please provide complete and legible information.  An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.