Assistant Athletic Director

Position Overview

The Assistant Athletic Director is a key leader in the Athletic Department, partnering with the Athletic Director to advance Bishop Kelley Athletics' mission, vision, and long-term goals. This position leads athletic operations, program development, coach and student-athlete support, compliance, facility utilization, and community engagement. The Assistant Athletic Director works collaboratively with coaches, students, parents, faculty, alumni, and community stakeholders to foster a culture of excellence, sportsmanship, leadership, faith formation, and competitive success.

Essential Duties and Responsibilities

Strategic Leadership & Program Development

• Partner with the Athletic Director to develop and implement departmental goals, strategic initiatives, and long-term priorities.
• Evaluate program performance using participation, operational, and financial data to support informed decision-making and continuous improvement.
• Promote student-athlete leadership, character development, academic success, and overall program excellence.
• Recruit, mentor, develop, and evaluate coaches while supporting professional growth and accountability.
• Assist with budget development, resource allocation, and the stewardship of departmental assets.
• Support facility planning, program expansion, and special projects that enhance the athletic experience.

Operations & Compliance

• Oversee athletic events and activities to ensure safe, organized, and successful operations.
• Coordinate scheduling, transportation, travel logistics, facility usage, and game management functions.
• Ensure compliance with school policies, athletic regulations, eligibility requirements, and operational procedures.
• Support risk management, student safety, emergency preparedness, and event security initiatives.
• Respond effectively to operational challenges, scheduling conflicts, and unforeseen disruptions.
• Evaluate processes and implement improvements that enhance efficiency, service quality, and resource utilization.

Community & External Relations

• Collaborate with school departments to support enrollment, retention, advancement, and community engagement efforts.
• Build and maintain strong relationships with students, parents, coaches, staff, alumni, officials, and community partners.
• Serve as a representative of the athletic department at school, community, and professional events.
• Foster a positive culture that promotes teamwork, accountability, sportsmanship, and respect.
• Communicate effectively with stakeholders regarding athletic programs, schedules, policies, and expectations.
• Support initiatives that strengthen school spirit, community partnerships, and the overall student-athlete experience.

Qualifications

Physical Demands

• Frequently lift, carry, push, or move equipment and materials up to 40 pounds.
• Stand, walk, sit, bend, and move throughout campus and athletic facilities for extended periods.
• Supervise indoor and outdoor events in varying weather conditions.
• Travel between facilities and attend evening, weekend, and off-campus events as needed.
• Use computers and other administrative systems for scheduling, communication, and reporting.
• Respond quickly and effectively to operational issues and emergencies.

Certificates, Licenses, and Registrations

• National Interscholastic Athletic Administrators Association (NIAAA) Certification, Registered Athletic Administrator (RAA), Certified Athletic Administrator (CAA), or willingness to pursue certification preferred.
• Valid driver's license with an acceptable driving record.
• CPR, First Aid, and AED certification preferred or the ability to obtain certification upon employment.

Education and Experience Requirements

• Bachelor’s degree in a related field required; master’s degree preferred.
• Three to five years of experience in athletics administration, coaching, education, or a related field.
• Previous coaching experience preferred.
• Experience with athletic event, game, or tournament management.
• Knowledge of athletic operations, scheduling, transportation, budgeting, and facility management.
• Familiarity with OSSAA regulations and state athletic association standards.
• Supervisory experience with coaches, staff, officials, or volunteers preferred.
• Demonstrated ability to build positive relationships with students, parents, coaches, and community stakeholders while supporting the mission of Catholic education.