ASPIRE Administrative Coordinator

The ASPIRE Administrative Coordinator helps keep the ASPIRE Program organized and running smoothly. This person supports the ASPIRE Program Director and team with daily administrative tasks, projects, meetings, events, communication, and reporting. The Administrative Coordinator must be organized, dependable, detail-oriented, and able to communicate well with staff, partners, and funding sources.

Child and Family Services recognizes the power in Diversity and believes that Equity is a Human Right.

$1 per hour Language Differential! (eligible languages include: Cape Verdean Creole, Haitian Creole, Portuguese, Spanish or ASL)

Child & Family Services carefully considers a wide range of factors when determining compensation including, but not limited to, prior experience, education, certification(s), license(s), skills and expertise, location, internal equity and other factors that are job related and consistent with business need. Our goal is to support, reward and compensate the entire individual. Depending on role eligibility, your offer may include a bonus or other incentives. Therefore, final offer amounts may vary from the amount stated.

Job Responsibilities & Essential Functions

• Help manage the ASPIRE Program Director’s calendar, including scheduling meetings, planning meetings, supporting program events, and coordinating other activities
• Follow up on deadlines, tasks, and commitments to help keep work moving forward
• Create and maintain simple systems to track tasks, projects, and program data
• Coordinate program meetings and events, including calendar invites, communications, refreshments, agendas, meeting notes, action items, room setup, and support from CFS’s Marketing & Development Department when needed
• Help create and send presentations, event flyers, and other written or digital materials for internal and external audiences
• Complete general office tasks such as ordering supplies, greeting staff and visitors, booking speakers and venues, and ordering food or supplies for events
• Help with other tasks or new projects as requested by the ASPIRE Program Director or ASPIRE team members

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Travel Required

Must have a valid driver’s license and reliable transportation that meets CFS Driver Policy. Travel is required to provide services in different settings and to attend agency meetings, events, and trainings

Other Duties

Please note this job description is not designed to cover or contain an all-inclusive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change due to business needs at any time with or without notice.

Required Education, Experience & Competencies

• High School Diploma required; Associate’s degree preferred
• At least 3 years of experience in a similar administrative role
• Strong organizational skills and ability to manage more than one project at a time
• Pays close attention to details and accuracy
• Comfortable using technology, including Microsoft Office programs
• Motivated, dependable, and focused on doing quality work

Cultural Competency Qualifications: 

• Awareness of personal attitudes, beliefs, biases, and assumptions about others 
• Knowledge of the various dimensions of diversity, including gender, race, and ethnicity 
• Acknowledging that people from other cultural groups may not share the same beliefs and practices or perceive experiences in the same way 
• Cultural knowledge of key populations that will be served to address disparities in service delivery
• Demonstrates positive attitudes towards cultural differences by showing respect and openness towards people whose social and cultural background is different from one's own 
• Demonstrates skills for communication and interaction across cultures, including the ability to recognize and manage personal behaviors, moods, and impulses to create an inclusive, equitable, and welcoming climate within the agency

Benefits:

• Benefit eligible at 20+ hours per week
• Medical – Harvard Pilgrim/HealthPlans Inc.
• Dental – Delta Dental of MA
• Vision - EyeMed
• Wellworks for You (Employee Wellness)
• 2 weeks’ vacation accrued over 1st year, 3 weeks after 3 years, 4 weeks after 5 years and 5 weeks after 20 years
• 12 Sick Days, 10 Paid Holidays, and 2 Personal Days per year
• Tuition reimbursement – Up to $1,500 per calendar year
• Professional Licensure reimbursement (LICSW, LMHC)
• Flexible spending accounts – save on medical expenses and dependent care!
• 401K – CFS matches first 1% at 100%; 2%-6% of annual earnings are matched at 50%
• 100% Employer paid Life Insurance
• 100% Employer paid Long Term Disability and AD&D
• 24-hour travel assistance, mileage reimbursement, discounted Healthtrax gym membership, and employee appreciation events!

Child and Family Services, Inc. values a diverse workplace and strongly encourages applicants from the BIPOC, LGBTQ+, AAPI, Hispanic, Latinx and Veteran communities to apply for employment. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, citizenship, age, gender, sex,( including gender identity, sexual orientation, and pregnancy) disability status, protected veteran status, or any other characteristic protected by law.