Arts Administrator

At The Huntington, we believe that having a team of diverse backgrounds and voices working together will enable us to support and promote the appreciation of the humanities, the arts, and botanical science. The Huntington is proud to be an equal opportunity employer and is committed to providing employment opportunities regardless of race, religious creed, color, national origin, disability, sex, gender, gender identity, sexual orientation or any other characteristic protected by local, state or federal law.

Founded in 1919, The Huntington is a collections-based research and educational institution open to the public, housing world-class library, art, and botanical collections. Its mission is to support research and promote education in the arts, humanities, and botanical science and to display and interpret its extraordinary resources for diverse audiences.

Here we are committed to the highest of standards in all that we do – from preserving and protecting the collections, to exhibitions, educational and scholarly programming, visitor and reader services, and beyond.  Achieving excellence across these pursuits requires a diversity of perspectives, expertise, experience, and methodologies. 

At The Huntington, our organizational Culture is shaped by the following core values: Intellectual curiosity, Collaboration, Stewardship, Belonging, and Integrity.

• Intellectual Curiosity: Knowledge, lifelong learning, and a spirit of inquiry are at the core of our mission and organizational culture.

• Collaboration: Teamwork and a collaborative attitude are important at all levels of The Huntington. We foster relationships internally among our departments and externally with organizations throughout the community.

• Stewardship: We are committed to the care and development of our collections, our financial and physical resources, our staff, and our community.

• Belonging: We strive to attract and maintain a workforce of individuals with diverse talents, backgrounds, and perspectives. Our organizational culture promotes a sense of welcome, inclusion, and connection.

• Integrity: We value respect and honesty, working to fulfill our mission with honor and ethical principles.

About the Role

The Arts Administrator is an important part of the administrative team in the Art Museum and reports to the Hannah and Russel Kully Director of the Art Museum. Working in close consultation with the Executive Assistant to the Art Museum Director, this role provides administrative, organizational, and strategic support to the Director’s Office and is key to establishing a collaborative and creative, and inclusive working culture across the Museum. This role manages important project schedules, coordinates communications with internal and external stakeholders, and supports key divisional initiatives. The position requires discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced cultural environment, and is key to establishing a collaborative, creative, and inclusive working culture that allows the Art Museum team to produce its best work.

S/he/they will demonstrate a background of working directly with people from diverse racial, ethnic, geographic and socioeconomic backgrounds, using a welcoming, inclusive, and accessible approach.

Essential Duties

General:

• Proactively manages and assists with scheduling and meeting logistics, including technical requirements

• Provides high level confidential support relating to the Director’s professional responsibilities

• Engages with the entire organization, especially President’s Office, HR, Finance, IT, and external partners

• Prepares expense reports for Director and supports timely execution of all finance-related items

• Administrative and logistical coordination for special projects, programs and events originating in the Art Director’s office

• Oversees and performs special projects, research assignments, and other duties as assigned

• Assist with coordination of VIP visits, exhibition openings, and institutional events.

• Support fundraising and donor stewardship activities when needed.

• Maintain Art Division departmental calendar and track staff vacation

• Maintains office supplies

• Maintenance of the administrative current and back-files of the Art Collections, and periodic archiving of records

• Provide first response to public inquiries, distribute to staff as necessary

• Building Maintenance: contact Facilities about lights, restroom, temperature, pests, etc.

• Other duties as assigned

Art Collectors' Council:

• Work cross-divisionally and with volunteer leadership to strategize annual program goals and design calendar of events

• Execute regular program of field trips to museums, artist studios and private collections

• Manage and coordinate all aspects of ACC Annual Gala acquisition event including, logistical event arrangements both on and off campus and production of associated graphic materials, such as the program booklet.  Maintain close communication with curatorial and registration team regarding shipment and installation of potential acquisitions

• Manages All Staff Meetings and monthly coffees

Financial:

• Assist EA to Director in developing annual operating budget

• Tracks targets related to annual operating budget throughout year

• Review and approve departmental invoice through WorkDay as needed

• Review and approve departmental Pcards through WorkDay as needed

• Process invoices through WorkDay as necessary as needed

Project and Administrative Management:

• Track and assist with special projects initiated by the Director

• Coordinate cross-departmental communication to ensure timely completion of strategic initiatives

• Monitor deadlines and ensure follow-through on key decisions and action items.

Candidate Requirements and Experience

Experience:

• BA in Arts Administration, Business Administration, Communications, Art History or related field

• 2-3 years executive administrative experience required, preferably in arts, cultural institutions, nonprofit organizations, or higher education

Knowledge, skills, and abilities:

• Diplomatic and detail-oriented

• Highly reliable and proactive

• Adaptable and solution-oriented

• Strong interpersonal skills

Working Conditions  

• Occasional evening or weekend work for openings, board events, or museum programs

• Fast-paced environment with frequent interaction with senior leadership, artists, and donors.

Compensation & Benefits 

We provide competitive compensation, generous benefits and perks for all eligible employees including: 

• Pay Range: $25.00- $26.00/ hr. Commensurate with experience.

• Medical, Dental, Vision  

• 403(b) retirement plan and matching retirement plan with an outstanding employer match 

• Hybrid remote work schedule available for applicable positions 

• Considerable paid time off, including annual leave, sick leave, and holidays 

• Discounts for staff in The Huntington Store and restaurants 

• Free admission to various museums and cultural institutions 

• Free passes each month to welcome family and friends to visit the grounds 

The Application Process 

Please submit a cover letter and CV/resume as a single PDF attachment.  

You will have the opportunity to submit additional documents on the “My Experience” section of the application.