ARC Coordinator

Department: Administrative Resource Center

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States.  A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

Ballard Spahr has a new opportunity available for an ARC Coordinator within our Administrative Resource Center. The ARC Coordinator will provide document production, administrative and clerical support to lawyers, support and administrative staff on a firm wide basis. Responsibilities include managing the day-to-day operations of the firm’s Administrative Center to ensure the timely completion of workflow requests.  This position is totally remote.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Diversity, Equity, and Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As an (ARC) Coordinator within our Administrative Resource Center your responsibilities include but are not limited to:

• Monitor service and resource requests system queues utilizing ServiceNow, BigHand, telephone and voicemail, MS Teams, and fax boxes.

• Assess workflow priorities, including managing work assignments and monitoring special projects.

• Ensure adequate staffing to meet demand, including the need for overtime.

• Ensure quality control through proofreading and editing of work product, including MSWord, Excel, PowerPoint and pdf documents.

• Assist with development and implementation of policies and procedures to enhance user services, participate in recruiting and training new ARC personnel, and provide support to management regarding staff performance.

What We’re Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication skills.

• Detail-Oriented: Keen attention to detail with the ability to independently manage multiple priorities and deadlines.

Required Experience:

This position requires the ability to communicate effectively with all levels of the firm. The ability to assess and prioritize workflow and anticipate and effectively troubleshoot problems is essential.  3+ years’ experience in law firm operations, Practice Support or Word Processing preferred.

Substantial word processing and legal experience required.  Advanced knowledge of computer applications and document management systems, including but not limited to MS Office (Word, Outlook, Excel, PowerPoint), and Kofax Power PDF required.  Experience with legal-specific software (AIA, iManage, WorkShare, BigHand) highly desirable. Familiarity with legal terminology and forms preferred. Prior law firm supervisory or management experience a plus. 

Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program.  Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program.  Time worked in excess of 40 hours per week will be paid at time and one half of the hourly rate.  The salary range for this position is from $70,000 - $80,000 depending upon experience and location.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.