AP Specialist

Position Summary
The Accounts Payable Specialist provides guidance to the AP Coordinator by assisting in responses to external vendors and internal managers regarding accounts payable processes, identifies self-assessed sales tax invoices, verifies the accuracy of vendor invoices, processes 3-way matches with PO related invoices, codes non-PO invoices with correct general ledger segments, generates ACH and check payment runs, and assists with the 1099 process.  This position is located at the Irving, TX headquarters of Caris Life Sciences, directly reporting to the Accounts Payable Manager, and will work closely with the Finance and Accounting teams to produce accurate and timely transactional processing related to purchasing and financial operations. The successful candidate will utilize strong business understanding, accounts payable expertise, and solid communication skills to become an effective team member at every level of the organization to understand business objectives and provide insightful accurate reporting in support of those objectives.
Job Responsibilities

• Assist with AP team communication, both internally and externally

• Identify self-assessed sales tax invoices

• Verify the accuracy of vendor invoices scanned into accounting system

• Process monthly consolidated billings utilizing system templates

• Process 3-way matches for PO related invoices

• Process monthly rent invoices

• Assist with audit requests as needed

• Performs, participates, and coordinates in special projects or initiatives in line with the accounting department.

• Void and reissue payments

• Research price discrepancies and communicate with procurement team to find solutions

• Code non-PO invoices with correct general ledger segments

• Process ACH and check payment runs weekly

• Continues to improve department processes through thoughtful and ongoing communication with the AP, Finance, and accounting teams.

• Assists with the 1099 review process, and various accounting projects.

• Ensures policies, procedures, and documentation are current and accurate.

• Standardizes procedures for efficiency within a growing environment.

Required Qualifications

• High school diploma

• 1+ Years experience

• Attention to detail and thoroughness

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Ability to problem solve, multi-task, and follow up on requests/issues

• Deadline driven.

• Proficient in Microsoft Office Suite, specifically Word, Excel, Outlook, and general working knowledge of Internet for business use.

Preferred Qualifications

• Associated degree in accounting or related field

• Oracle software experience is a plus

Physical Demands

• Must possess ability to sit and/or stand for long periods of time.

• Must possess ability to perform repetitive motion.

Training

• All job specific, safety, and compliance training are assigned based on the job functions associated with this employee.

Conditions of Employment:  Individual must successfully complete pre-employment process, which includes criminal background check, drug screening, credit check ( applicable for certain positions) and reference verification.

This job description reflects management’s assignment of essential functions. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Caris Life Sciences is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.