AP Processor

Accounts Payable Processor (6-month contract)

Your Manager: Accounts Payable Team Leader

Team: Finance – Accounts Payable

Location: Glasgow

Be part of something big

We are Pernod Ricard, a leading company in the global wines and spirits industry with over 19,000 employees globally. We own 16 of the world’s top 100 Spirits Brands and hold one of the most prestigious and comprehensive brand portfolios in the industry with 240 premium brands available in over 160 countries, including: Absolut vodka, Ballantine’s, Chivas Regal, Royal Salute, and The Glenlivet Scotch whiskies, Jameson Irish whiskey, Martell cognac, Havana Club rum, Beefeater, Malfy and Monkey 47 gins, Malibu liqueur, Mumm and Perrier-Jouët champagnes as well Jacob’s Creek, Brancott Estate and Campo Viejo wines.

Here in the UK

In the UK, Pernod Ricard is made up of 4 businesses:

• Chivas Brothers, the largest brand company in the Group, responsible for the production and management of our award-winning Scotch whisky portfolio
• Pernod Ricard UK, which markets, sells and distributes our products in the UK market
• Pernod Ricard Global Travel Retail, the global and EMEA home of the group’s duty free, air travel and cruises business.
• The Absolut Group, the brand owner of our global white spirits portfolio, whose Gin brand unit and Business Acceleration team sit in London.

We are an organisation of 2,000 employees in the UK, headquartered in London, in a brand-new office designed with sustainability, ‘conviviality’ and collaboration in mind. We also have offices in Scotland and various distilleries and production sites across the UK from Plymouth to London to Speyside.

Your new team

This position sits in our Chivas Brothers business. At Chivas Brothers, our 1,600-strong team across 27 sites is committed to upholding the heritage of Scotch and ensuring its sustainable future, as well as opening it up to new audiences across the globe.

The scope of Operations stretches from Procurement through conversion (distillation and maturation) and manufacturing (or bottling) to all the downstream Supply Chain activities until the final product is delivered. In addition, Operations play a very active role in Innovation, Talent Development and Operational Risk Management.

Our Accounts Payable team are a team of 9 based at our offices in Glasgow, they support the business with the authorisation and payment of invoices. The team are part of the wider Finance department covering business support, financial control and tax, amongst other areas.

Your unique contribution

You will have three main areas of responsibility:

Receipt of Invoices – you will be responsible for logging invoices on to the core finance system ensuring key fields are accurate and that invoices and credit notes are clearly distinguished. You will also be responsible for ensuring VAT and additional charges on invoices are correctly entered in the system. Invoice Approval – 3 way match - you will be responsible for all aspects of getting invoices approved so that they can be entered onto the system. You will also be responsible for routing invoices to the correct business managers for approval and matching invoices in the system against Goods Received and/or Purchase Order records. Problem Solving – you will support the business and suppliers by investigating and resolving any exceptions.

Who you’ll be working with

Internally, you will collaborate with business managers across the organisation.

Externally, you will collaborate with suppliers.

Your blend of talent

This position could be right for you if you:

• Have previous experience of purchase invoice processing, or an equivalent accounts office background and are experienced with supplier statement reconciliations.
• Have hands on experience of computerised Windows based accounting systems with knowledge of operating various invoice processing systems such as, Spirit 1, and E1.
• Can process high volumes of transactions in an accurate and controlled manner, along with knowledge of VAT deduction rules.
• Are competent on Microsoft Excel (Pivots/Lookups)

Our mix of benefits

For your health, we offer private medical insurance, income protection and a comprehensive Employee Assistance Programme.

Our lifestyle benefits include 28 days’ annual holiday, your employee pension, share incentive plan, season ticket loans, payroll giving and more!

You can access lots of gifts & discounts, including an allowance each year to spend on our brands in our staff shop and employee discounts from a range of high street retailers.

We have regular events in our very own office bar, employee-run networks, a culture of flexibility and trust and a variety of tools and resources to help you focus on your wellbeing and mental fitness.

Conviviality: the Pernod Ricard Way

We have our own way of doing things. We call it conviviality! It’s our way of being, and something unique you feel and experience when working for Pernod Ricard.

We’re committed to conviviality, and with this, you’ll be Proud to Belong to our Pernod Ricard family. You’ll be Empowered to Perform, supported to succeed, and acknowledged for the value you bring.

We combine all this with our Commitment to Care: we are unlocking the magic of human connection to transform our industry and make a positive impact on the world though our strong focus on sustainability and responsibility.

We’re committed to diversity and inclusion

People are at the heart of everything we do at Pernod Ricard and are the foundation of our collective spirit as ‘Créateurs de Convivialité’.

We promote diversity and inclusion throughout our business and supply chain. In our teams, we proactively foster a diverse work force and an inclusive culture – an environment where we can truly be ourselves. 

We will assess your application for this role based on your skills, experiences and achievements, not your gender, age, ethnic or educational background or any other such factors. Please feel free to leave these off your CV and application form if you so wish.

Similarly, if you would like to discuss opportunities for flexible working or require accommodations or support to complete our application process, please let us know.

Responsible drinking

As ‘Créateurs de convivialité’, we want to turn social interactions into genuine and friendly experiences of sharing and wellbeing.

In our culture, we want to create diverse teams in which our differences contribute to our success. Therefore, all are welcome at Pernod Ricard, regardless of your religious beliefs or personal choices on the consumption of alcohol.

In our business, we work together with industry members, civil society, governments, local authorities and UN bodies to promote responsible drinking. 

Closing Date for Applications:

22nd September 2024

Job Posting End Date:

2024-09-23

Target Hire Date:

2024-08-01

Target End Date:

2025-06-30