AP/Payroll Specialists

Pay: $20.00 per hour
Schedule: Part-Time | Up to 20 hours per week

Make a Difference Behind the Scenes!

Wheat State Manor is seeking a dependable, organized, and detail-oriented Administrative & Business Office Specialist to join our team in Whitewater, Kansas. This is a unique opportunity for someone who enjoys wearing multiple hats and making a difference through business office operations, Human Resources, billing, collections, purchasing, and employee support.

The ideal candidate will be highly organized, professional, resourceful, and comfortable balancing multiple responsibilities while maintaining confidentiality and accuracy.

Why Join Wheat State Manor?

At Wheat State Manor, every role contributes to the success of our team and the quality of care we provide to our residents. This position is ideal for someone who enjoys variety, responsibility, organization, and being an important part of a team.

If you are someone who can move seamlessly from AP/AR and collections to HR, billing, supply ordering, and employee support, we would love to have you join the Wheat State Manor team!

Position: Part-Time AP/Payroll Specialist
Location: Wheat State Manor – Whitewater, Kansas
Compensation: $20.00 per hour
Hours: Up to 20 hours per week

Position Highlights

This part-time position will support Wheat State Manor's administrative, accounting, Human Resources, billing, and operational needs, including:

Accounts Payable & Accounts Receivable

• Process and maintain Accounts Payable and Accounts Receivable activities.
• Assist with invoices, payments, account reconciliation, and financial records.
• Monitor outstanding balances and assist with collections.
• Follow up on past-due accounts and maintain accurate collection documentation.
• Assist with billing functions and ensure information is complete and accurate.

Human Resources & Employee Support

• Coordinate and schedule candidate interviews.
• Assist with job postings and recruitment activities.
• Support new-hire onboarding and employee paperwork.
• Maintain accurate and confidential employee records.
• Assist with Workers' Compensation claims and documentation.
• Assist with Unemployment claims and responses.
• Coordinate and maintain FMLA documentation and tracking.
• Assist with Return-to-Assignment (RTA) management and related employee documentation.
• Provide administrative support to employees and leadership as needed.

Medical Supply Ordering & Purchasing

• Coordinate ordering of medical and operational supplies.
• Monitor supply levels and communicate purchasing needs.
• Work with vendors to place orders and resolve issues.
• Help ensure Wheat State Manor has the supplies necessary to provide excellent resident care.

Billing & CDM Support

• Assist with billing processes and documentation.
• Maintain and update the Charge Description Master (CDM) of record.
• Help ensure charges, services, and related information are entered and maintained accurately.
• Assist with resolving billing discrepancies and maintaining organized records.

What We're Looking For

• Previous experience in accounting, business office administration, Human Resources, healthcare administration, or a related field preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong communication and interpersonal skills.
• Ability to prioritize multiple responsibilities and work independently.
• Proficiency with computers, email, Microsoft Office, and administrative systems.
• Healthcare, long-term care, or skilled nursing experience is a plus.
• A positive, team-oriented attitude and willingness to jump in wherever needed!

Apply today! We would love to have you join the Wheat State Manor Team!