AP/AR Specialist

Job Description:

About Packsize
 

Packsize has recently moved its European headquarters to Amsterdam,
marking an exciting new chapter in the history of Packsize Europe! We are an
automation company that enables more efficient and sustainable packaging
process flows from packing to unboxing. We’re propelling our customers and
the industry forward, always looking to innovate and improve. Because, to us,
packaging is about much more than a box, it’s about delivering what’s right, for
our customers, for their customers and our planet.

About the Role
 

Packsize is looking for an experienced and self-motivated AP/AR Specialist who will be a member of a cohesive team environment for Accounts Receivable & Accounts Payable. You will partner with our Accounting team to build and strengthen our customers' relationship with Packsize. Our various teams at Packsize will collaborate with this role to ensure invoices are received by customers timely, update customer contact information, and coordinate with all necessary parties on customer disputes. Your ability to effectively collaborate and communicate with others will be vital to your success in this role. You will be an essential participant to ensure that Packsize can continue to operate in an innovative, problem solving, solution focused team environment. This role will also support process improvement initiatives and provide critical financial data to management. The role will report to the Accounting Manager.

What You'll Do

• Oversee the complete cycle of Accounts Payable and Accounts Receivable operations, ensuring all transactions are processed accurately and in a timely manner, and in compliance with company policies and procedures.

• Ensure timely and accurate submission of invoices, confirming acceptance with customers and obtaining required information to upload invoices to customer portals.

• Communicate proactively with customers regarding account status, including providing supporting documentation for invoices, addressing inquiries, and resolving issues related to holds, disputes, or unapplied payments.

• Collaborate with the sales team to manage and reconcile customer accounts, address discrepancies, and support positive client relationships.

• Perform month-end close activities for AR/AP, including resolving payment application issues, confirming completion of approved account write-offs, and preparing necessary reconciliations.

• Prepare weekly analyses and reports on AP and AR performance, identifying trends, variances, and areas for improvement.

• Generate and distribute regular reports on AP/AR metrics and key performance indicators (KPIs) for management review.

• Support the Accounting team in the implementation of automation tools and process improvement initiatives to enhance efficiency and accuracy of AP/AR operations.

• Provide assistance during external audits by preparing and supplying requested documentation and supporting schedules.

• Take on other accounting-related duties and special projects as assigned, demonstrating flexibility and a collaborative spirit.

What you’ll Bring

• 3+ years of experience in AR/AP

• Bachelor's or master’s degree in accounting, Finance or associated field

• Ability to operate accounting software programs

• You are fluent in English (Written & Spoken)

• Experience with SAP and other ERP systems

• Can work independently and maintain confidentiality

• Strong attention to detail

• Ability to manage and prioritize multiple projects at the same time

• Willing to take initiative, think creatively, and solve complex problems

Nice to have

• Experience with SAP, Basware, Salesforce, DOMO.

• Fluent in German and Dutch