Analyst, Portfolio Operations

Job Description Summary

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.

In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.

We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm.

HarbourVest is an equal opportunity employer.

This position will be a hybrid work arrangement, which translates to 2-3 days minimum per week in the office.

The Analyst, Closing Coordinator will serve as a member of the Primary Portfolio Operations team, which supports the global Primary Investment team in areas such as fundraising, investing capital, as well as serving as a key role in the business operations of the team. The role will have exposure to a wide range of activities with primary responsibility for the coordination of Primary partnership closings. The individual will act as a liaison with internal teams such as Accounting, Treasury, Compliance, Tax, and Portfolio Analytics, in addition to external parties. The Analyst will also work closely with the Primary Investment team in Boston, Toronto, London, Hong Kong, and Singapore.

The ideal candidate is someone who is:

• An exceptionally organized individual with an outstanding attention to detail
• A team-player that is able to efficiently prioritize multiple projects and meet target dates with little direct supervision
• Quick to develop a strong understanding of new systems, data relationships, and processes
• Able to communicate professionally and confidentially with colleagues of all levels and across multiple teams

What you will do:

• Work broadly across HarbourVest departments to support the closing of primary partnership investments, providing necessary documentation for General Partner subscriptions relating to Tax, AML/KYC, contact information, and wire instructions
• Work closely with the Primary Investment deal teams and external legal counsel to monitor and track the status of deals along with collecting, monitoring, remediating, and reporting large sets of data for internal and external use
• Obtain appropriate internal and external approval documentation and notify internal team members of closings of investment commitments
• Laisse with Portfolio Construction Committee, deal teams, and Portfolio Analytics group to ensure allocation amounts are accurately captured and updated within internal systems
• Develop and maintain closing dashboards and tools for individuals within the firm to utilize related to investment closings and implement opportunities for process optimization
• Review, coordinate with internal Legal, Compliance and deal teams, and respond to AML/KYC process inquiries and requests throughout an investment’s term
• Ensure compliance with all internal documentation and reporting procedures and upload legal agreements and closing documents to the document storage system and depositary portal
• Prepare capital call documentation and interact with General Partners to obtain external authorized contacts and wiring instructions to assist with Treasury’s timely funding of investments
• And other responsibilities as required

What you bring:

• Proven problem-solving and analytical skills
• Strong attention to detail
• An ability to handle multiple projects
• Excellent written and verbal communication skills
• Experience working with Microsoft Excel, Word and PowerPoint
• Prior experience with private markets or corporate law would be an asset

Education Preferred

• Bachelor of Arts (B.A) or equivalent experience
• Bachelor of Science (B.S) or equivalent experience

Experience

• 2-5 Years of relevant experience preferred

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