Analyst - Payroll and Time

About the Department
Imagine being a part of a team committed to helping people defeat diabetes and other serious chronic conditions. Here at Novo Nordisk, we seek out opportunities to contribute to healthier communities and better lives for all people. And, that's what you'll gain by joining Novo Nordisk's People & Organization team. Our P&O team is passionate about their purpose - enabling business success the Novo Nordisk Way by turning the Company's business strategy into an actionable workforce strategy. A strategy which captures the entire employee life-cycle. At Novo Nordisk, you will join an inclusive team of diverse talent and benefit from a range of possibilities for professional and personal development. Are you ready?
The Position
Provide technical & analytical support to the Payroll and Time function for site lines of business (LOBs). Lead full scope of Payroll & Time processing in an efficient, accurate & reliable manner. Act as escalation point to resolve issues and ensure compliance with local, state & federal laws. Interact with all levels of internal & external customers and provide cross-functional support via shared services model to site LOBs. Provide support to other required initiatives as required.
Relationships
This position reports to the Manager of Payroll and Time Operations. Interacts with all levels of business. Develops and maintains strong relationships with internal HR colleagues and business partners to support functional processes, programs and/or services. External relationships include but are not limited to outsourced vendors, retirees and candidates. Researches and resolves complex or sensitive issues for employees.
Essential Functions

• Process, monitor & maintenance of payroll data ensuring compliance with all applicable federal & state laws
• Address complex tax issues & respond to appropriate agency and/or stakeholder
• Responsible for payroll and time systems, to include systems maintenance to provide accurate reporting and multi-state payroll set up, compliance & processing
• Identify and support execution of process improvement initiatives
• Prepare various special pay calculations; payroll & time upload/reports; complex reports to support & comply with government requirements; and payroll input & reconciliation for company government grants & incentives reporting
• Responsible for employee garnishments, fringes & payments
• Serve as back-up to full scope of payroll & time across North America and as liaison to internal & external financial auditors
• Conduct training on HR systems/payroll practices, as required
• Prepare & coordinate payroll transactions to General Ledger
• Responsible for expatriate pay calculations and monitors net pay calculations each pay period
• Ensures proper programming of payroll and time system(s) for special calculations & compliance, engaging ADP to create change requests & thorough testing of solutions
• Ensures timely follow through on payroll and time inquiries
• Supports Rewards & Recognition Team to ensure timely 401(k) and HSA funding
• Support cross-functional team within P&O & other departments, as required
• Provide support & assistance to Finance Team & other general accounting functions, to include seamless year-end & year-begin process
• Ensure accurate 401(k) & benefit data as it relates to payroll by performing regular data audits, to include annual audit data preparation, including but not limited to the following :performing 401(k) External Audit, Internal Quarterly 401(k) audits to reconcile with vendor data, Internal GIA and External minimal controls audit & Worker's Comp Payroll Audit
• Identify & manage payroll and time quality control standards
• Responsible for AskHR portal content Payroll and Time related creation and maintenance across all of North America affiliates
• Responsible for absenteeism/absence reporting
• May support aspects of Mobility
• Follow all safety & environmental requirements in the performance of duties
• Other duties as assigned

Physical Requirements
Ability to work in an open office environment with the possibility of frequent distraction. Ability to travel up to 10% of the time. (% can change on a case-by-case basis based on the role.)
Qualifications

• Minimum of three (3) years of Payroll Processing experience required
• Fundamental Payroll Certification (FPC)/Certified Payroll Professional (CPP) preferred
• Automatic Data Processing (ADP) payroll and time systems preferred
• SAP/Success Factors system experience preferred
• ADP Reporting (Spiniflex) preferred
• Proficiency with Microsoft Excel required
• Prior experience in HR environment preferred
• Multi-state payroll experience required
• Basic proficiency in MS Office applications required
• Strong verbal & written communication skills required
• Highly motivated & energetic required
• High degree of accuracy & attention to detail required

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.
At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we're life changing.
Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.
If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.