Key Accountabilities
- Assist with the effective and timely financial management and financial reporting of projects;
- Provide support to all facets of commercial performance to the business;
- Monitor and adhere to SJ Group policies, procedures, systems and controls for all financial processes;
- Build and maintain effective relationships with internal and external stakeholders.
Key Accountability 1: Assist with the effective and timely financial management and financial reporting of projects.
Key Activities:
- Support project teams with project financial budgeting and project planning activities;
- Assist with the review, analyse and report on month-end project performance data and support completion of monthly reviews;
- Assist with the creation of new projects including policy compliance; and the recognition;
- Assist with analysis of projects including financial performance, cost allocation, earned value and scenario analysis;
- Deliver lock-up management including the oversight of preparation of invoices and supporting information within the time frame required by the contract or client as directed;
- Assist project employees with the provision of financial information to meet project requirements including charge rules, calculations and cost data;
- Support Major Projects, Joint Ventures and Alliances including cost monitoring and consolidation, invoicing and cash flow management, and general financial support and audits as directed.
Key Outcomes:
- Projects comply with commercial requirements;
- Accurate and timely delivery of month end analysis and reporting;
- Team members understand and utilise systems and tools effectively for project tasks;
- Projects comply with internal financial processes;
- Commercial risks from new projects are communicated within the business to appropriate management level;
- Project analysis completed in timely manner with outcomes meeting stakeholder requirements;
- Major Projects, Joint Ventures and Alliances are appropriately reviewed, monitored and communicated to ensure financial outcomes are known;
- Lockup is managed to maximise cash flow;
- Financial/contractual risks from projects are minimised;
- Joint Venture and Alliances are compliant;
- Audit outcomes are highlighted and resolved accurately within required time frames;
- Governance is effective, and audits are completed to mitigate and minimise relevant risks.
Key Accountability 2: Provide support to all facets of commercial performance to the business.
Key Activities:
- Assist with the training for team members in the use of the financial system and tools related to project finance management;
- Contribute to finance training to all new starters and those who request training;
- Assist with any financial system and tools initiatives and rollouts as directed;
- Assist with queries referred to the Finance team including project planning, monthly reviews, accounts payable, accounts receivable and general finance duties;
- Provide necessary support to enable achievement of the region’s financial targets through sound financial governance;
- Assist with new business integration management through due diligence and operational enhancement of subsidiary businesses as directed.
Key Outcomes:
- Team members receive appropriate support in utilisation of financial systems and tools;
- Team members receive appropriate support in utilisation of financial systems and tools;
- Financial system initiatives and roll out are co-ordinated and implemented nationally;
- Queries are resolved in a timely manner to the required outcome.
Key Accountability 3: Monitor and adhere to SJ Group policies, procedures, systems and controls for all financial processes.
Key Activities:
- Provide support to the Regonal Finance team with key business initiatives and focus areas within area of specialism;
- Comply with SMEC finance policies and procedures including the maintenance of adequate records;
- Obtain appropriate authorisations under the Instrument of Delegation;
- Interaction with all levels within the business;
- Attend required meetings with key internal clients and stakeholders;
- Input, as appropriate to opportunity management, project management, monthly reviews in liaison with relevant stakeholders.
Key Outcomes:
- Activities are aligned with business goals and business strategy objectives;
- Quality and integrity of data maintained and zero non-compliances on financial processes;
- Instrument of Delegation is strictly followed;
- Timely resolution of issues to the satisfaction of key internal stakeholders;
- Timely and effective communication of key financial information;
- Timely and accurate financial reporting.
Key Accountability 4: Build and maintain effective relationships with internal and external stakeholders.
Key Activities:
- Develop and maintain client focus and relationships with internal and external clients and stakeholders;
- Provide high level customer service through the delivery of innovative and timely solutions;
- Communicate professionally and appropriately with stakeholders;
- Undertake assigned tasks and project activities in line with policies and procedures;
- Communicate with colleagues and industry contacts to establish professional networks and develop industry awareness;
- Provide clear and effective communication and consultation with internal and external stakeholders;
- Clarify issues and needs of internal clients and stakeholders to enable the development of suitable solutions that meet business needs;
- Adopt a collaborative approach by listening to and valuing other’s contributions and recognise when it is appropriate to seek assistance.
Key Outcomes:
- Effective and productive relationships are maintained and stakeholder feedback is positive;
- Work is completed in line with stakeholder specifications and business needs;
- Work is completed in a collaborative, proactive and constructive manner;
- Communications and relationships are effective and respectful;
- Professional networks are established and maintained;
- Assistance is sought and offered when required.
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!
Skills Required
- Experience with project financial budgeting and project planning
- Ability to review, analyse and report month-end project performance data
- Familiarity with financial systems, tools and related rollouts
- Knowledge of invoicing, accounts payable and accounts receivable processes
- Experience in project cost allocation, earned value and scenario analysis
- Ability to support Major Projects, Joint Ventures and Alliances (cost monitoring, consolidation, cash flow)
- Strong stakeholder management and communication skills
- Adherence to finance policies, procedures, systems and controls and good governance
What We Do
Surbana Jurong and our member companies are a global multidisciplinary consultancy group with more than 120 offices in over 40 countries. We are architects, designers, planners, engineers and other specialists, driven by progressive thinking to create a better built environment. We are united in our mission of Building Cities, Shaping Lives. By designing and delivering quality housing, workspaces, roads, rail, hydropower, dams, underground and coastal protections and other critical infrastructure, we are creating smart and sustainable spaces where communities and businesses, present and future, can thrive. With over 70 years’ experience delivering projects worldwide, we see every project as an opportunity for us to fulfil aspirations and enrich lives. Join us, and join a culture of innovation, passion for problem-solving and commitment to shaping a better future.
