The Role
Coordinates alarm construction work orders, schedules, purchase orders, change orders, rentals, project documentation, meeting follow-ups, punch lists, and job setup. Maintains operational spreadsheets, logs, work packs, project folders, and material quote records while supporting project managers, superintendents, foremen, and leadership. The role is office-based and requires strong organization, communication, Microsoft Office proficiency, PDF creation skills, and a valid driver's license.
Summary Generated by Built In
ALARM PROJECT COORDINATOR
JOB DESCRIPTION
Job Responsibilities include but are not limited to:
- Work closely with the Alarm leadership team to coordinate new and current work orders
- Request Construction Schedule from GC
- Updates POJ spreadsheet
- Maintain Operations Meeting spreadsheet
- Process Change Orders and maintain Change Order Request Log with deadlines for submittal
- Maintain Workmanship Log for punch list tracking on jobs
- Lift Rentals – tracking, call off, transfers and enters POs
- Verify Foreman Packs
- Verify Test Packs
- Follow Ups from Meetings
- Combined notes from PM's, Superintendent and Alarm Leadership needs
- To Do lists with deadlines for projects
- Process Alarm docs as needed
- Job Set Up and Set Up Job Folders
- Save Materials Quotes – historical data for fab
Knowledge:
- High School diploma or GED is required
Work Experience:
- Construction experience is a plus
- Administrative experience is preferred
- Coordinating, field scheduling, material ordering and P.O experience highly preferred
Skills and Competencies:
- Excellent written, verbal and presentation skills
- Detail oriented with excellent organization skills
- Proficient in working with Microsoft Office Products including Word and Excel
- Proficient in PDF creation
- Must have valid state driver's license and good driving record
Physical Requirements
- 100% Office Setting, including sitting, some bending, some lifting, walking and viewing
Skills Required
- High school diploma or GED
- Excellent written, verbal, and presentation skills
- Strong attention to detail and organization skills
- Proficiency with Microsoft Office, including Word and Excel
- Proficiency in PDF creation
- Valid state driver's license and good driving record
- Construction experience
- Administrative experience
- Experience coordinating, field scheduling, material ordering, and purchase orders
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The Company
What We Do
Allied Fire Protection is dedicated to protecting lives and property through expert fire protection solutions. From our corporate headquarters in Houston, we proudly serve communities across Austin, San Antonio, Laredo, the Rio Grande Valley, Dallas/Fort Worth, Tampa, and Nashville — delivering safety, reliability, and peace of mind wherever we go.
