Advanced Administrative Assistant

At MPC, we’re committed to being a great place to work – one that welcomes new ideas, encourages diverse perspectives, develops our people, and fosters a collaborative team environment.

This position provides administrative support to Field Operations in MPL’s Griffith, IN operating area.

The successful candidate will be able to carry out all assigned responsibilities and balance the needs of multiple individuals and teams with minimal guidance and supervision. The candidate must support staff, work autonomously, and demonstrate innovation and flexibility in performance of daily tasks.  Additionally, the candidate will be highly self-motivated, exhibit strong organizational and interpersonal skills, and possess the ability to interact with internal and external stakeholders professionally. 

• Execute general clerical duties, including data gathering, input, review, analysis, and document creation (reports, memos, letters) using Microsoft Office Suite.

•  Handle confidential data and sensitive matters professionally and discreetly.

• Provide administrative and logistical support for monthly safety meetings, public outreach activities, emergency response events, employee feedback sessions, and other field operations events.

• Coordinate meetings, conferences, and travel arrangements for personnel; manage office calendar to facilitate workflow.

• Maintain area records to ensure continual audit readiness and compliance with company policies.

• Create, verify, and code invoices and purchase orders; troubleshoot SAP financial software issues locally.

• Administer and maintain the area's SharePoint site and act as the local subject matter expert for the SAP work order system.

• Manage tank farm inventory records and monitor pipeline receipts and deliveries.

• Serve as ICS Documentarian during emergency response activities, which may require occasional travel outside the local area.

• Perform special projects as assigned, adapting to evolving operational needs.

• Monitor and assist with maintenance of the organization’s website and perform records management in line with company policy.

• Collect and maintain inventory of office equipment and supplies; operate and order necessary office equipment.

• Serve as Records Coordinator, overseeing record generation, filing, and retention in compliance with MPL and Terminal Records Management programs.

• Provide backup support for other Administrative Assistants as needed.

Education and Experience 

• High School Diploma or GED required. Associate degree or equivalent in business administration or related field preferred. 

• A preferable minimum 3 years’ experience as an Administrative Assistant,

• The ability to complete work based on specific time restrictions is essential.

• Experience with event planning or coordination is a plus. 

Skills 

• Demonstrated professional interpersonal skills – high level of motivation, integrity, self-confidence and ability to take initiative and work well independently. 

• Excellent administrative, organizational, and professional communication skills (verbal and written). 

• Strong critical thinking skills with the ability to manage multiple tasks efficiently and effectively

• Intermediate skill level with technology including PC-based software applications, i.e., Microsoft Office Suite (particularly Excel). 

• Excellent time management skills and the ability to work with confidential information.

• High level of attention to detail. 

• Collaborative team player with a continuous improvement mindset, proactive approach, and the ability to be flexible in a changing environment. 

#LS #mpl

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Marathon Petroleum Company LP is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without discrimination on the basis of race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, reproductive health decision-making, age, mental or physical disability, medical condition or AIDS/HIV status, ancestry, national origin, genetic information, military, veteran status, marital status, citizenship  or any other status protected by applicable federal, state, or local laws.  If you would like more information about your EEO rights as an applicant, click here.
If you need a reasonable accommodation for any part of the application process at Marathon Petroleum LP, please contact our Human Resources Department at [email protected]. Please specify the reasonable accommodation you are requesting, along with the job posting number in which you may be interested. A Human Resources representative will review your request and contact you to discuss a reasonable accommodation. Marathon Petroleum offers a total rewards program which includes, but is not limited to, access to health, vision, and dental insurance, paid time off, 401k matching program, paid parental leave, and educational reimbursement. Detailed benefit information is available at https://mympcbenefits.com.The hired candidate will also be eligible for a discretionary company-sponsored annual bonus program.
Equal Opportunity Employer: Veteran / Disability

We will consider all qualified Applicants for employment, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws. In reviewing criminal history in connection with a conditional offer of employment, Marathon will consider the key responsibilities of the role.