Administrator

Internal Job Description

Position: Administrator
Location: Centurion
Project: IQVIA Managed Project
Employment Type: Fixed Term Contract

About the Role

IQVIA is seeking a highly organized and detail‑oriented Administrator to provide comprehensive administrative support to an IQVIA‑managed project. This role is essential to ensuring smooth daily operations, supporting internal teams, maintaining accurate documentation, and enabling efficient service delivery across the project.

The ideal candidate is proactive, professional, and capable of managing multiple responsibilities with accuracy and confidentiality.

Key Responsibilities

General Administrative Support

• Manage and respond to emails professionally and promptly.
• Maintain efficient and organized filing systems.
• Ensure accurate and up‑to‑date record‑keeping.

Data Entry & Management

• Update and maintain databases and spreadsheets.
• Ensure data accuracy, consistency, and integrity across all systems.

Communication & Coordination

• Liaise effectively with internal teams and external stakeholders.
• Coordinate meetings, follow‑ups, and general communication workflows.

Reporting

• Compile and prepare monthly reports and activity summaries.
• Support data analysis and assist with presenting findings.

Compliance & Documentation

• Ensure all documentation meets compliance and policy standards.
• Maintain strict confidentiality and adhere to data protection regulations.

Expense Management

• Manage Concur and cash claim submissions.
• Ensure accuracy and alignment with expense policies.

Leave Management

• Monitor and track employee leave balances.
• Communicate leave status updates to employees and managers.

Travel & IT Support

• Coordinate travel arrangements including flights, accommodation, and logistics for project contractors.
• Support IT‑related administrative requests as required.

Vendor Management

• Review and submit vendor invoices for payment.
• Prevent errors and duplication; ensure policy alignment.
• Verify availability of required supporting documentation.

Other Duties as Required

• Support ad hoc tasks as directed by the project team.
• Manage invoicing processes.
• Follow up on equipment requests and deliveries.
• Maintain and update SOPs.
• Ensure contract alignment and support country‑specific processes where applicable.

Qualifications & Skills

• Proven experience in administrative or coordination roles.
• Advanced MS Excel Skills necessary
• Strong organizational and time‑management skills.
• Excellent written and verbal communication abilities.
• Proficient in MS Office and database systems.
• High attention to detail and ability to manage multiple priorities.
• Ability to maintain confidentiality and handle sensitive information responsibly.

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IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.