Administrator, Onboarding AML/KYC

What’s the role?

This is an exciting opportunity to be involved and become a key member of our team further developing the business. The role sits within the Investor Services Registration Department, you will be dealing with AML/CFT matters daily. You will be mainly focused on investor due-diligence, and ongoing monitoring processes, including sanctions screening and periodic AML/KYC refresh.

What you’ll be doing

• Monitor incoming client and investor requests and respond proactively
• Ensure the client and investor KYC files are reviewed accurately on a timely basis in line with internal policy and procedure including the set up of all applicable reference data.
• Proactive review and monitoring of client and investor AML-KYC documentation received
• Perform Ongoing Due Diligence refresh of clients and investors as per our internal policy and procedure and schedule of work.
• Ensure proper saving and filing of the documents and maintain up to date Client Due Diligence (CDD) and Ongoing Due Diligence (ODD) files in the appropriate database.
• Maintenance and validation of investor KYC information and static data setup including interacting with a variety of internal and external stakeholders before and at fund closing
• Contribute to procedure and process improvements and simplifications where appropriate
• Preparation of internal and external management reporting & KPI’s
• Daily review of the name matching and monitoring of the targeted financial sanctions lists and general screening and that any alerts are treated in a timely manner
• Ensure timely escalation to management of urgent and sensitive matters
• Support Internal and external audit reviews.

The ideal background for this role:

• Bachelor degree in Business, Economics or Law or any relevant studies and experiences
• Ideally 2 years AML/KYC experience in an Operational team for a Transfer Agency, Registration or Financial Services Industry
• Knowledge of AML/CTF, KYC principles and practices
• Knowledge and experience in KYC requirements for different entities type, structures’ complexity and jurisdiction
• Understanding of:
  • Luxembourg laws, regulations and market standards
  • Registrar and Transfer Agent role
  • Financial services and fund administration business
• Full fluency in English, any other language is considered an asset
• Excellent interpersonal and communication skills, including contributing to a positive and friendly environment and strong team spirit as part of a distributed operating model.
• Client orientated with ability to build strong relationships with internal and external stakeholders
• Ability to work autonomously, taking full ownership of assigned responsibilities with a commitment to delivering quality work in a timely manner
• Excellent organizational skills complemented by a “can do” and positive attitude
• Ability to manage priorities and escalate where necessary
• Must display dynamism and flexibility to adapt in a fast-moving environment

Role Location/Hybrid Schedule

This role is based in our Southampton office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individual’s preferences and circumstances.