Administrator II Finance Ops - Cash Sales & Audit

Address: USA-PA-Carlisle-1149 Harrisburg Pike
Store Code: Retail/Dc Ops (5133476)
Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Our associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more.
The primary purpose of this position is: To review and audit the stores' cash report & media, complete account reconciliations, process journal entries, analyze vendor invoices,process check requests, Support Department as needed on various processes.
Duties:

• Perform cash and sales audit process for assigned stores from multiple operating companies within weekly deadlines. Review cash report activity & store media to insure accurate reporting to Store Inventory, Accounts Receivable, General Ledger & ReconNet systems. Ensure compliance with Operating Company standards, guidelines & practices.
• Verify and correct cash report information for accurate reporting of sales, expenses & other store activity to Financial statements through Sales Audit System (SAS) and SAP General Ledger System. Research & resolve out of balance cashsheet transmissions by working with store personnel, store technology specialists, POS system support staff and other AFS departments before release process can be performed.

• Perform reasonableness checks weekly to identify inconsistencies in Cash Report activity that may relate to theft, store non-compliance, system posting or transmission problems.

• Work with minimum supervision to efficiently resolve cash report discrepancies within weekly cash reporting deadlines. Compare Western Union movement from cashsheet to bills. Research and resolve errors.

• Respond to inquiries from all levels of store personnel & operating company staff regarding cash report postings to POS (store) system & transmission to Sales Audit System/NetTerm. Reasonable knowledge of other AFS departments, store operations & systems, operating companies needed to advise, resolve or redirect inquiries.

• File cash reports, store audit materials, POS reports, and other media. Maintain the log on storage boxes for retrieval from Zeigler's storage facility.

• Log receipt of weekly audit media from stores. Communicate to operating companies store non-compliance.

• Communicate with Operating Companies regarding fraud issues, policy or procedure changes, and general audit results.

• Strong ability to work in Team & production environment to insure completion of department's weekly 850 store audits within specific deadlines. Ability to change & modify work routines & schedules in response to internal or external factors (i.e.: mail delivery delays from stores/Corporate offices, associate absence, increased volume of transactions at store, system/transmission problems).

• Daily use of Microsoft Access databases and Excel for General Ledger uploads, over/short reporting entries and time study reporting. Daily use of Sales Audit system.

• Prepare and input required journal entries for general ledger.

• Prepare period end account reconciliations for Front End solicitation programs using tools such as Excel spreadsheets, Sales Audit System query reports and SAP GL system. Prepare check requests/reporting during duration of promotion as needed by sponsoring department.

• Validate weekly organization charge media included in audit bags to cashsheet entries (Review & prepare S&S media prior to delivery to AFS/Accounts Receivable. Prepare on-line corrections in SAS or journal entries to insure that media matches General Ledger entries.

• Assist Management with Projects as requested.

• Communicate with Stores, Operations & Asset Protection on Over & Short variances, potential fraud and other issues impacting the bottom line.

• Other responsibilities as assigned.

Skills:

• Ability to effectively work in a fast paced continuously changing environment is essential.

• Position requires providing high quality customer service and an in-depth understanding of the customer needs and requirements regarding financial information.
• High School Diploma
• 6 months to 2 years office evniroment, accounting experinece preferred
• Ten Key dexterity preferred
• Mircrosfot Excel and Access
• Custmer Service
• Good Analtical Skills
• Detail Orientation

#LI-ES1
At Ahold Delhaize USA, we provide services to one of the largest portfolios of grocery companies in the nation, and we're actively seeking top talent. Our team shares a common motivation to drive change, take ownership and enable our brands to better care for their customers. We thrive on supporting great local grocery brands and their strategies.
We offer an experience where our associates are valued; Diversity, Equity, Inclusion and Belonging are infused in our business and our employees are representative of the communities that we serve. We believe in total wellness, which encompasses a blend of physical, financial and emotional wellness.
We believe in collaboration, curiosity, and continuous learning in all that we think, create and do. While building a culture where personal and professional growth are just as important as business growth, we invest in our people, empowering them to learn, grow and deliver at all levels of the business.
Job Requisition: 410188_external_USA-PA-Carlisle