Administrator - Capital Markets

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

What’s In It For You 

• Competitive salary 
• We are globally hybrid (please check the specifics for this role during interview process)
• Flexible working hours 
• Private Pension Plan fully paid by the company after probation
• Private medical insurance with Catastrophe cover fully paid by the company
• Employee recognition program and spot bonuses

Main Responsibilities

• Assisting the client onboarding process (incorporations, drafting service agreements, opening bank accounts, managing AML compliance process)
• Constantly developing (close) work relationships with advisors and clients, maintaining contact and meeting with (and when necessary, visit) clients and their representatives.
• Collecting signatures of documents and maintaining the files of client companies in accordance with and procedures
• Providing assistance in compliance/KYC related matters/KYC reviews
• Ensuring compliance with regulatory requirements, including the Securitization Act 2004 and transaction documentations
• Preparation/review of board packs, coordination of board and shareholder meetings.
• Attendance at client board meetings and preparation/review of minutes
• Following-up the day-to-day recurrent operations and client requests
• Maintaining contact with banks: organizing and following the payment process and monitoring bank accounts
• Coordinating the administrative contacts with notaries, governmental offices, tax authorities, trade register and other external parties
• Preparing and filing the mandatory requisitions with the trade register
• Raising of client invoices and tracking of aged debtors
• Preparing issuances/redemptions/distribution notices and board approval
• Updating on shares/bonds/notes registers

#LI-EM1

#LI-Hybrid

• Ideally a minimum of 2 years or more relevant experience in the Capital Markets comprising of debt structure and securitization vehicles, in particular in compliance & corporate matters
• AML knowledge
• Comprehensive understanding and technical knowledge of administration and Know-Your-Customer obligations
• Good organisational and time management skills, ability to take responsibility for the completion of tasks while staying alert to potential issues that need to be disclosed to the Team Leader
• Professional manner, demonstrating good interpersonal skills and the ability to respond to clients’ needs;  ability to communicate efficiently and in a manner suitable to the client being addressed
• Ability to draft and review legal documents and agreements on the basis of Ocorian templates
• Diligence and care in all aspects of the job, in particular with regard to client data and the maintenance of KYC files and records
• Problem solving – being able to review the situation and determine an alternative course of action to achieve the desired goal
• An interest in financial services/working, more particularly debt structures
• The ability to work independently
• The ability to work under pressure and meet deadlines
• Methodical and accurate approach with an eye for detail
• Strong time management and organisational skills
• Fluency in English (written and oral), with any other language being considered as an advantage

Our Values

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.