Are you looking for a challenge? That's what we offer!
Administrative Support:
ensuring the smooth execution of daily administrative operations, supporting all teams, and maintaining a high level of organization and professionalism within a dynamic, multinational environment.
Key Responsibilities
- Provide administrative support to various departments
- Organize and coordinate meetings, business travel, and corporate events
- Manage office supplies and liaise with vendors
- Maintain and archive documents, and handle incoming phone calls
- Ensure a well-organized and efficient working environment
Additional General Responsibilities
- Support overall office operations and resolve day-to-day administrative issues
- Manage and log incoming and outgoing correspondence (emails, courier, phone calls), directing it to the appropriate departments
- Monitor deadlines and follow up on pending tasks with teams
- Maintain and update databases and company records
- Assist in administrative projects, including collecting and organizing information for reports and presentations
- Organize and coordinate meetings, travel arrangements, and company events (meeting rooms, transportation, hotels, etc.)
- Welcome and assist visitors/clients, ensuring a positive and professional experience
- Liaise with external partners (couriers, cleaning services, IT support, suppliers)
- Monitor office supply inventory and manage procurement orders
- Ensure the proper functioning of office equipment
- Support marketing initiatives and company promotion activities
Why work for HEIDELBERG?
HEIDELBERG is a company with a lively history – for over 175 years, we have combined innovation and tradition. We believe that we can shape our future. If we pull together, we will collectively turn our vision of the future into reality.
We are looking for future employees who will actively shape the HEIDELBERG of tomorrow with us as part of the team. We are seeking individuals who can turn ideas into concepts and concepts into reality. If you are someone who doesn't just talk about change but also actively implements initiatives and wants to work as part of a team, then join us in actively creating a sustainably successful future. We value people who take matters into their own hands and accompany others along the journey.
With us, you can leverage your skills and further develop and utilize your potential through personal development programs. Your compensation at HEIDELBERG will be attractive, your working environment modern, and your social benefits excellent.
Good to know
Rarely are there candidates who fulfill all requirements 100%. Even if you don't fulfill all requirements, we look forward to receiving your application in any case.
Skills Required
- Provide administrative support to multiple departments
- Organize and coordinate meetings and business travel
- Manage office supplies, procurement orders, and vendor relationships
- Maintain, archive, and update documents, databases, and company records
- Handle incoming phone calls, correspondence, and visitor reception
- Monitor deadlines and follow up on pending tasks with teams
- Coordinate company events and meeting logistics (rooms, transport, hotels)
- Liaise with external partners (couriers, cleaning, IT support, suppliers)
- Ensure proper functioning of office equipment and basic troubleshooting
- Support marketing initiatives and company promotion activities
What We Do
Heidelberger Druckmaschinen Aktiengesellschaft is a reliable and highly innovative partner to the global printing industry. For more than 170 years we have stood for quality and future viability. This means that we are a company with a long tradition, but at the same time we help define the future trends in our industry thanks to state-of-the-art technologies and innovative business ideas. Our mission is to shape the digital future of our industry. We play a leading technological role with our integrated range of solutions and new digital business models. In doing so, we focus on the systematic end-to-end digitization of customer value creation, with a particular view to integrated system solutions for machines, software, consumer goods and performance services. With our technology leadership in our core business and a focus on digitization, we are addressing a global market in which experts expect to see moderate growth in the coming years, with strong foundations for our products and services thanks to an annual print production volume of over € 400 billion in packaging, advertising and label printing. We are also addressing new markets beyond the printing industry. For example, we have successfully established ourselves in the e-mobility market with our expertise in power electronics. Our printing technology also gives us access to the production of printed organic electronics, a future market with great potential. Legal Notices and Terms https://www.heidelberg.com/global/en/global_content/legal_notices.jsp Privacy Statement https://www.heidelberg.com/global/en/global_content/privacy_statement.jsp
