Administrative Support

Job Summary

The Administrative Support Assistant supports the general administrative functions of a wide variety of administrative tasks including answering phones, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing general office support

Principle Duties and Responsibilities

• Communicate routine and general information to staff, customers, and/or the public about standard services, processes, and procedures using prescribed or established guidelines
• Schedule/cancel appointments and meetings
• Establish and maintain office files and activity logs
• Assist with routine travel arrangements
• Receive, process, and ensure confidentiality of sensitive information and materials
• Maintain inventory of office equipment and supplies
• Maintain and update mailing lists; organize and implement mass mailings
• Perform routine data entry
• Review documents and ensure proper format
• Prepare, process, update, and compile routine documents, records, and reports
• Prepare routine correspondence, reports, and other documents

Qualifications

• Minimum of a high school diploma
• Minimum 1 to 3 years of experience in administration/accounting; however, 3 to 5 years is preferred
• Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
• Working knowledge of various office equipment (computer, scanner, etc.)