The Role
Provides administrative and workforce-readiness support, including employee onboarding, training coordination, compliance tracking, badge and site-access processing, employee records management, deployment logistics, office administration, meeting coordination, reporting, and employee support. The role collaborates with HR, IT, and internal departments to ensure new hires are properly equipped, compliant, and ready for data center project-site deployment.
Summary Generated by Built In
Position Summary
The Administrative Support role provides administrative and operational support to the Operations Support Manager and assists with employee onboarding, workforce readiness, compliance tracking, site access, training coordination, and office administration. This position serves as a liaison between employees and internal departments to ensure a smooth onboarding experience and support successful deployment to data center project sites.
Key Responsibilities
Onboarding & Workforce Readiness
- Assist with onboarding activities from offer acceptance through deployment.
- Schedule orientations, training sessions, and onboarding meetings.
- Maintain onboarding records, checklists, and employee documentation.
- Track onboarding progress and communicate outstanding requirements.
- Monitor training, certification, and compliance requirements.
- Coordinate badge requests, site access approvals, and credential tracking.
- Maintain accurate employee records and workforce databases.
- Assist with compliance reporting and audit preparation.
- Support workforce mobilization and deployment logistics.
- Coordinate with IT to ensure employees receive required equipment and system access.
- Serve as a point of contact for employee onboarding and readiness questions.
- Support employee engagement initiatives and help foster a positive work culture.
Administrative Support
- Provide day-to-day administrative support to the Operations Support Manager.
- Manage office supplies, filing systems, and departmental records.
- Coordinate meetings, calendars, and communications.
- Prepare reports, spreadsheets, presentations, and other documentation.
- Support special projects and operational initiatives as assigned.
- 5+ years of administrative, HR, operations support, or related experience preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational, communication, and time-management skills.
- Ability to handle confidential information with professionalism and discretion.
- Experience supporting construction, industrial, or data center operations is a plus.
- Timely onboarding and deployment of new hires.
- Accurate employee records and compliance tracking.
- Efficient site access and badge-processing turnaround times.
- Effective administrative and office support.
- Positive employee onboarding experience.
Skills Required
- 5+ years of administrative, HR, operations support, or related experience
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
- Strong organizational, communication, and time-management skills
- Ability to handle confidential information professionally and discreetly
- Experience supporting construction, industrial, or data center operations
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The Company
What We Do
Founded in 2007, Hays Electrical Services, Inc. is a leading national electrical contractor specializing in large-scale construction across commercial, healthcare, hospitality, and mission-critical infrastructure markets. Licensed in 38 states with over 1,500 employees, the company delivers sophisticated electrical solutions for high-rise and complex projects. Their mission is to be indispensable to customers through reliability, quality execution, and long-term partnerships.
