Administrative Support Specialist

Position Title: Administrative Support Specialist

Who are we looking for: This role is ideal for highly organized professionals who enjoy variety in their daily work. Strong candidates typically possess executive support experience, administrative experience, government operations experience, strong customer service skills and excellent communication abilities. Individuals who enjoy multitasking and supporting leadership teams are particularly successful.

Salary:  $80,000 Maximum DOE

Place of Performance: Remote/Telework Eligible  

Schedule: Monday–Friday
Clearance: Public Trust recommended or eligible for a Public Trust

Education: Required associate degree or bachelor’s degree; Equivalent experience may substitute.

Experience: Required 3–7 years administrative experience, Federal administrative support preferred.

Certifications: Preferred Certified Administrative Professional.

CONTRACT SUMMARY

The Compliance Contract Support Task Order provides professional compliance and administrative support services to the International Trade Administration (ITA), Office of the Chief Financial and Administrative Officer (OCFAO). The contract supports the agency's statutory compliance responsibilities under the: Federal Records Act , Paperwork Reduction Act (PRA), Freedom of Information Act (FOIA), Clinger-Cohen Act and Federal information management and administrative requirements.

The position provides subject matter expertise that assists ITA leadership with records management, regulatory compliance, information collection approvals, federal information requests, capital planning, property accountability, administrative operations, travel management, and organizational support activities.

Contract Role Summary

The Administrative Support Specialist provides operational and administrative support to the Management and Operations Division by assisting with travel, property management, reporting, acquisitions, organizational support, and data calls.

This position serves as a critical operational resource for multiple compliance and administrative functions.

Responsibilities

• Provide administrative support for compliance, regulatory, travel, acquisition, property, and facilities management activities.
• Respond to departmental data calls and prepare reports, correspondence, and communications for ITA leadership.
• Assist with developing and improving policies, procedures, and administrative processes.
• Prepare documents, presentations, spreadsheets, and other deliverables using Microsoft Office applications.
• Maintain electronic files, forms, organizational charts, and official documentation.
• Coordinate meetings, travel arrangements, and administrative programs supporting MOD leadership.
• Provide travel support, including authorizations, vouchers, reservations, and related travel activities.
• Support Sunflower Personal Property System activities, property accountability, inventories, asset tracking, and reporting under Government oversight.
• Assist with fleet management, property records, employee separation clearance, training coordination, and departmental reporting requirements.
• Perform additional administrative, property management, and data call support tasks as assigned by MOD leadership.

• Travel support.
• Property management.
• Data calls.
• Fleet reporting.
• Meeting coordination.
• Forms management.
• Organizational charts.
• Space management.
• Purchase card support.
• Mail management.
• Travel vouchers.
• Sunflower transactions.
• Inventory support.

Preferred Skills

• Federal travel regulations.
• Property accountability.
• Data analysis.
• Executive support.

Software

• Microsoft Office Suite
• E2 Travel System
• Sunflower Personal Property System
• SharePoint
• Outlook

The Government specifically states training for E2 and Sunflower will be provided. Prior experience is preferred but not required.

Recurring Deliverables

Monthly Administrative Activity Report

Includes:

• Travel support
• Property activities
• Data calls
• Meetings supported

Frequency: Monthly

Travel Support Packages

• Authorizations
• Vouchers
• Reservations
• Travel documentation

Frequency: As required

Data Call Responses

• Department requests
• ITA reporting
• Leadership requests

Frequency: As required

Property Management Reports

• Asset inventories
• Property transactions
• Accountability records

Frequency: Monthly

Sunflower Transaction Reports

• New assets
• Retirements
• Transfers
• Inventory actions

Frequency: Monthly

Meeting Support Packages

• Agendas
• Minutes
• Action items

Frequency: As required

Organizational Support Documents

• Organizational charts
• Forms
• Procedures
• Communications

Frequency: As required

Performance Metrics

• Accurate travel processing.
• Timely data call responses.
• Accurate property records.
• Successful inventory support.

We are an equal opportunity employer. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status