Department:
Status:
Benefits Eligible:
Hours Per Week:
Schedule Details/Additional Information:
Monday - Friday 8AM - 5PM
Pay Range
$24.10 - $36.15JOB SUMMARY
Under limited supervision, the Senior Administrative Support Associate facilitates the Program for Lung Health work by providing specialized and/or complex administrative and operational support for the Advocate Health/Wake Forest University School of Medicine's Lung Health Program. The successful candidate provides the necessary infrastructure so support leadership and committees, streamline operations, and maintain continuity across programs and initiatives. Responsible for the day-today operation of the program, including scheduling meetings, maintaining records, and coordinating communications among leadership, committees, and prospective and established members. Assists with organizing and executing Lung Health sponsored events, including conferences and symposia, grant writing workshops, and mentorship program activities. Facilitates cross-market engagement by assisting in the development and distribution of a program newsletter, website development and maintenance, and coordination of hybrid meeting formats for enterprise-wide program members. Assists with the administration of pilot funding mechanisms, including tracking applications, coordinating the review process, and managing award documents. Also provides administrative support for the clinical research center. Additional responsibilities include compiling information, creating spreadsheets, drafting communications and preparing written documents using Microsoft Word, Excel and other programs.
EDUCATION/EXPERIENCE
High school diploma or GED equivalent and minimum of two years related experience.
Associate's degree/more than two years' experience preferred.
ESSENTIAL FUNCTIONS
1. Performs a variety of complex tasks to assist or relieve direct supervisor of operational and administrative support activities by managing, organizing, prioritizing, completing and/or delegating work on behalf of supervisor when appropriate and within established guidelines, policies and procedures. May sign on behalf of supervisor as delegated.
2. Summarize the content of incoming materials, meeting minutes or other gathered data to assist supervisor with identifying emerging or priority issues.
3. Maintains leadership's or departmental calendar(s). This includes making appointments, arranging meetings, scheduling departmental activities, and arranging travel. Makes arrangements for facilities and audiovisual equipment as needed. Facilitates operational details of department/program/clinic.
4. May interview, hire, train and direct students or other administrative staff as assigned. This includes advising on new procedures, coordinating information and accommodating workload needs.
5. Responsible for screening and referring callers, taking messages, and routing calls according to procedures. Uses organizational familiarity and discretion to address concerns and escalates to direct supervisor as needed. Provides detailed responses to information requests about programs and activities.
6. Prepares routine to complex correspondence, agendas, proposals, course materials, schedules, articles, meeting minutes, reports and other materials. Reviews materials for accuracy and correct format.
7. Provides requested information for special reports/projects by researching files and records, retrieving stores data, compiling data, organizing and presenting information in a usable format, such as graphs, tables and charts.
8. Assists with business-related financial duties such as tracking accounts, producing financial reports, and providing budget preparation support.
9. Prepares, processes and maintains financial operation records, such as payroll, purchasing and requisitions.
10. Maintains inventory and supplies for department/program/clinic.
11. Performs other related duties as assigned.
SKILLS & QUALIFICATIONS
Excellent oral and written communication skills
Proficient use of Microsoft Office
Strong organizational skills with attention to detail
Ability to work well with numbers and statistics
Strong customer service skills
Ability to direct the work of others
Ability to maintain confidentiality
WORK ENVIRONMENT
Clean, well lit, comfortable, office environment
May be subject to interruptions
Our Commitment to You:
Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
Compensation
Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance
Benefits and more
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.
About Advocate Health
Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.
Skills Required
- High school diploma or GED equivalent
- Two years related experience
- Associate's degree preferred
What We Do
Advocate Aurora Health is the 11th largest not-for-profit, integrated health system in the United States. As a leading employer in the Midwest, Advocate Aurora Health employs more than 75,000 individuals including more than 22,000 nurses. Advocate Aurora is engaged in hundreds of clinical trials and research studies, and is nationally recognized for its expertise in cardiology, neurosciences, oncology and pediatrics. The organization contributed nearly $2.2 billion in charitable care and services to its communities in 2019.
