Administrative Support IV

Who We Are

Applied Materials is the global leader in materials science and engineering solutions that are at the foundation of virtually every new semiconductor chip and advanced display in the world. The equipment that we create and service is essential to advancing AI and accelerating the commercialization of next-generation semiconductor chips. Join us and push the boundaries of materials science and engineering in a company at the foundation of the electronics industry. The work we do together advances the world’s technology.

What We Offer

Salary:

Location:

You’ll benefit from a supportive work culture that encourages you to learn, develop, and grow your career as you take on challenges and drive innovative solutions for our customers. We empower our team to push the boundaries of what is possible—while learning every day in a supportive leading global company. Visit our Careers website to learn more. 

At Applied Materials, we care about the health and wellbeing of our employees. We’re committed to providing programs and support that encourage personal and professional growth and care for you at work, at home, or wherever you may go. Learn more about our benefits. 

At Applied Materials' Photonics Platforms Business Unit (PPB), we are pioneering the development and commercialization of novel nano-photonic devices for augmented reality applications. PPB operates like a startup within Applied and is growing rapidly.

As Administrative Support IV, you will support senior PPB leaders, including the VP of Engineering, and serve as the go-to administrative resource for the business unit, including customer and VIP visits. You will work closely with the GM's Executive Administrator to keep support consistent and scalable across PPB. This is a fast-paced role that requires strong organization, polished communication, sound judgment and discretion.

Key Responsibilities

1. Executive Support and Calendar Management

• Maintain complex, frequently changing calendars for multiple senior leaders. Prioritize requests and proactively resolve conflicts.
• Set up meetings, video conferences and conference calls on-site and off-site.
• Make sure leaders are prepared for their engagements, with materials, briefings and logistics in place.
• Screen calls and requests, and handle issues directly on behalf of the leaders supported, as authorized.

2. Communication and Correspondence

• Prepare and proofread letters, memos, reports and presentation materials, choosing the most effective formats for charts and presentations.
• Draft and manage correspondence with professionalism, tact and cultural awareness.
• Act as a point of contact between the leaders supported and internal and external stakeholders.

3. Customer Visits, Events and Travel

• Coordinate customer, partner and VIP visits from start to finish: agendas, badging, NDAs, rooms, catering, demos and lab tours.
• Support logistics for leadership offsites, conferences, award ceremonies, team events and moves.
• Arrange domestic and international travel through Corporate Travel, including flights, accommodations, ground transport and detailed itineraries.
• Process expense reports and purchase requests on time and in line with Applied policies.

4. Operational and Project Support

• Act as a central contact for general administrative requests across PPB, including onboarding support for new hires, office space and supplies.
• Run reports, perform research and data analysis, and ensure data accuracy.
• Create and improve departmental procedures, templates and documentation.
• Coordinate special projects and make sure deadlines are met.

5. Confidentiality and Judgment

• Handle sensitive information with discretion and professionalism.
• Use good judgment to prioritize competing requests from multiple leaders and anticipate their needs.

Qualifications

• Proven ability to thrive in a fast-paced, high-growth environment.
• In-depth knowledge of administrative processes, with the ability to handle complex tasks independently.
• Solid understanding of how the team works with other functions to support business objectives.
• Sound judgment to solve moderately complex and unusual problems, adapting existing procedures when needed.
• Strong organizational and multitasking skills, with attention to detail.
• Excellent written and verbal communication skills, with the ability to work effectively with senior leaders, customers and cross-functional partners.
• Advanced Microsoft 365 skills (Outlook, Teams, Excel, PowerPoint, SharePoint). Concur experience preferred.
• Proactive, resourceful mindset and the ability to support multiple leaders at the same time.
• Acts as a resource for peers and provides informal guidance to other administrative staff.
• High level of discretion, integrity and professionalism.

Education: High School Diploma/GED Years of Experience: 7+ years of administrative experience, including support of Director or VP-level leaders, ideally in the technology sector.

Additional Information Shift: 10-Day 8-Hr (United States of America) Travel: Not Specified Relocation Eligible: No

Additional Information

Time Type:

Employee Type:

Travel:

Relocation Eligible:

The salary offered to a selected candidate will be based on multiple factors including location, hire grade, job-related knowledge, skills, experience, and with consideration of internal equity of our current team members. In addition to a comprehensive benefits package, candidates may be eligible for other forms of compensation such as participation in a bonus and a stock award program, as applicable.

For all sales roles, the posted salary range is the Target Total Cash (TTC) range for the role, which is the sum of base salary and target bonus amount at 100% goal achievement.

Applied Materials is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, national origin, citizenship, ancestry, religion, creed, sex, sexual orientation, gender identity, age, disability, veteran or military status, or any other basis prohibited by law.

In addition, Applied endeavors to make our careers site accessible to all users. If you would like to contact us regarding accessibility of our website or need assistance completing the application process, please contact us via e-mail at [email protected], or by calling our HR Direct Help Line at 877-612-7547, option 1, and following the prompts to speak to an HR Advisor. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.