Administrative Support Associate

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

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Primary Job Posting Location:

Additional Job Posting Locations:

(Other locations that this position could be based)

Responsibilities:

This Administrative Support Associate is responsible for management of specific projects independently related to the School of Engineering. Responsibilities include, but are not limited to: supporting associate deans by providing detailed information (reports, data files, etc.) as requested; working independently to manage specific projects related to the School of Engineering; working directly with the Registrar’s Office in updating the Engineering portion of the catalog and academic annual schedules; and performing other duties as assigned.

Duties include:

• Making and distributing a draft academic schedule to departmental and program chairs based on the previous academic year course offerings to determine the upcoming year’s schedule.

• Coordinating requests for engineering building usage, keeping a record of building layout for classrooms and laboratory assignments, maintaining a calendar for all scheduled events inside and outside of the School of Engineering, and managing programming of informational monitors in engineering building lobbies.

• Managing and coordinating processing of new faculty and adjunct hires.

• Assisting the Scholarship and Academic Standards Committee by preparing reports on student academic performance for the committee to review in making its decisions on student progress.

• Assisting with student recordkeeping by coordinating active, inactive, graduated, and suspended files; processing undergraduate transfer reports, change of grades, degree audits, and graduation certifications; and managing student records by creating a new account and enrolling admitted undergraduate and graduate students in Anthology.

• Coordinating activities and awards associated with the Teacher of the Year, Honor's Convocation, and Order of the Engineer.

• Providing support to student workers, senior design teams, and honors program members through ordering supplies, assisting with time sheets, booking student travel and processing travel reimbursements.

• Maintaining an office presence during normal business hours to greet and assist students, faculty, and other visitors to the engineering buildings and serving as a back-up to assistant to the dean as required.

Required Qualifications

High school diploma/GED and two years of prior administrative support experience are required. In lieu of experience, one year of college coursework and one year of experience will also be considered.

Knowledge/Skills/Abilities

• Ability to create, edit, and sort Microsoft spreadsheets, including the ability to create simple formulas in Excel. 

• Working knowledge of Word for revision of the University Catalog and production of letters.

• Effective communication skills with students, prospective students, visitors, faculty, and staff.

Preferred Qualifications

Bachelor's degree

Preferred Knowledge/Skills/Abilities

Experience with Qualtrics, 25Live, CampusVue, and basic ability to update the Mercer University School of Engineering website.

Background Check Contingencies:
- Criminal History
Document Attachments:
- Resume
- Cover letter
- List of three professional references with contact information

About Mercer University

Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer’s twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer’s employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community. 

Why Work at Mercer University

Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, schedules that allow for work-life balance, and  so much more!

At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University.   

For more information, please visit: https://hr.mercer.edu/prospective-employees/

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