Administrative Specialist

WHO WE ARE

Founded in 1959 by Ed Miller near Chicago, Prince Industries has grown from a one-man shop into a global manufacturing partner. With seven facilities across the U.S. and China, we serve industries from hydraulics to aerospace, handling everything from just-in-time components to high-volume assemblies.

At Prince, we don’t just make parts—we solve complex supply chain challenges. We are a strategic partner, focused on helping clients improve products, reduce costs, and simplify operations. Certified to ISO 9001:2015, ISO 13485, and AS9100 standards, we combine quality, innovation, and growth-minded thinking to deliver real value.

JOB SUMMARY

The Administrative Specialist is a detail-oriented and tech-savvy team player supporting both production and quality operations through the effective use of our ERP system (Epicor) and adherence to AS9100 standards. This role is key in tracking labor and part flow, maintaining compliance documentation, and assisting with internal audits and inspections. This position also provides critical backup coverage across departments during vacations or absences.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Track and validate labor transactions and job time reporting
• Perform data entry into the Prince ERP system including but not limited to quote preparation, part maintenance and part production tracking.
• Administer Process documentation
• Support quality assurance initiatives and documentation accuracy
• Works effectively with all department personnel and co-workers in a cooperative manner.
• Assist with communication between departments and customers regarding work order and part delivery status
• Ability to communicate effectively both in oral and written form and interact appropriately with all levels of the company and customers.
• Provide vacation or absence backup coverage for key shop and admin roles
• Additional responsibilities assigned by supervisor may include special projects to meet production needs.

REQUIRED SKILLS/ATTRIBUTES

• Familiarity with AS9100 or ISO 9001 quality standards
• Strong attention to detail and documentation
• Proficient in Microsoft Excel and other common office tools
• Excellent communication and organizational skills
• Performs job requirements using sound judgment and works well in a team environment.
• Ability to read and interpret engineering drawings and manufacturing documents helpful
• Understanding of production workflows and MRP principles preferred

EDUCATION AND EXPERIENCE

• 2+ years’ experience in a manufacturing environment (CNC or precision machining preferred)
• Hands-on experience with Epicor or similar ERP system required
• Prior experience with internal auditing or inspection processes preferred
• High School diploma or equivalent required, post-secondary education helpful

PHYSICAL JOB REQUIREMENTS

• Required to sit for long durations of time.
• Occasionally required to stand, walk, and reach with hands and arms.
• Frequently required to perform repetitive hand movements when doing computer work.
• Occasionally exposed to noise, fumes, airborne particles, and moving mechanical parts when in production areas.
• Must be able to communicate clearly and accurately in noisy environments.
• Must also have close, distance, and peripheral vision, with the ability to adjust focus and judge depth. Color vision is required as well.
• Must be able to read, write, and speak English.

• Blue Cross Blue Shield Medical insurance (PPO and HDHP with HSA) w/ Prescription Coverage

• Dental PPO Insurance
• Vision PPO Insurance
• Short-Term & Long-Term Disability Insurance
• Company Paid Life Insurance and AD & D – Including options to add on additional life insurance for yourself, spouse & children.
• Critical Illness Insurance
• Accident Insurance
• 401(k) Fidelity Plan with strong employer match
• Personal Retirement Advisor
• Generous PTO Policy and 9 Paid Holidays per year
• 100% Tuition Reimbursement for Job-Related Classes
• Personal Protective Equipment reimbursement (safety glasses, shoes, etc.)
• Uniform Rental Service
• Employee Events

COMPENSATION: $26- 33 per hour

Due to ITAR regulations, only U.S. persons—defined as U.S. citizens, lawful permanent residents (Green Card holders), and U.S. nationals—are eligible for this position. 

*We are an Equal Employment Opportunity ("EEO") Employer. Applicants can learn more about Prince's status as an equal opportunity employer by viewing the federal "EEO is the Law" poster ( https://www.eeoc.gov/employers )