Administrative Specialist

CompanyFederal Reserve Bank of Minneapolis

Are you looking to join a mission-oriented organization where you can build a career beginning with your administrative skillset while being a member of a highly skilled team? The Federal Reserve Bank of Minneapolis is looking for an administrative professional and/or recent graduate to fill an Administrative Support position in its People, Process and Technology team within the Supervision, Regulation, and Credit Division, which is responsible for supervising state member banks and bank holding companies within the Federal Reserve System's Ninth District.
In this role, you will be part of a team that provides administrative support to various business lines within the Division which could include tasks such as electronic document loading, travel support, data entry, and other administrative work to support the work of the Division. In addition to day-to-day responsibilities, you will have the opportunity to participate in group projects, team and Division initiatives, and process improvement opportunities.
The Federal Reserve offers a comprehensive training and career development program, allowing you to build on your current knowledge and experience.

The Bank believes in flexibility to balance the demands of work and life while also recognizing the necessity of connecting and collaborating with our colleagues in person. Onsite work is an essential function of this position, and you are expected to be in the office 3 days per week for meetings and team collaboration. 

Essential Functions:

• Provides administrative support, which may include scheduling, meeting planning, making travel arrangements, routing/distributing mail, data entry, transcribing, proofreading, photocopying, scanning/imaging, preparing documents, and filing.
• Collects, compiles, records, or otherwise gathers data and prepares standard reports with information necessary for decision-making.
• Responds to inquiries for information, gather data, exchange factual information, prepares routine and custom reports, and composes correspondence and e-mails. This activity may include updating and maintaining information databases.
• Orders department office supplies and maintain department supply inventory.
• For advanced levels, may collect, enter, verify, and balance data in support of basic department accounting functions. You may be asked to prepare standard reports.
• Reviews processes and procedures for improvements and/or enhancements.
• Performs specialized or confidential administrative duties.
• For advanced levels, provides training to new and less-experienced employees.
• Participate in Division, Bank or FRS Project teams and work groups.
• Completes special assignments as needed.
• Performs other duties or responsibilities as needed or assigned.

Qualifications:

• Administrative Specialist I: High School Diploma (or equivalent) AND one (1) to three (3) years of direct work-related experience OR Bachelor's Degree AND zero (0) to one (1) year of direct work-related experience.

• Administrative Specialist II: High School Diploma (or equivalent) AND three (3) to five (5) years of direct work-related experience OR Bachelor's Degree AND one (1) to three (3) years of direct work-related experience.

• Proficient using a variety of software applications including Microsoft Office.
• Excellent verbal, written and interpersonal communication skills.

Preferred Qualifications:

• Some post-secondary education with coursework in business or a related field preferred.
• Experience in a business operations or financial environment preferred.

Salary Range for Administrative Specialist I: $39,100 - $48,842 - $58,600

Salary Range for Administrative Specialist II: $43,900 - $54,915 - $65,900

Salary offer will be based on qualifications/experience of the candidate, alignment with market data, the needs of the position, our total compensation package, and internal equity.

Our total rewards program offers benefits that are the best fit for you at every stage of your career: 

• Comprehensive healthcare options (Medical, Dental, and Vision) 
• 401(k) match, and a fully-funded pension plan 
• Paid time off and holidays 
• Free public transportation passes 
• Annual educational assistance 
• On-site fitness facility
• Professional development programs, training and conferences 
• And more… 

The Minneapolis Fed is committed to developing a diverse workforce and providing an inclusive environment where all employees are respected and valued. We believe that we can foster development opportunities for all and reach our full potential by recognizing the unique experiences and identities of each of our colleagues. From economists to cash specialists, we work together to represent you in our economy. 

Additional Information:

*This position requires access to confidential supervisory information and/or FOMC information, which is limited to "Protected Individuals" as defined in the U.S. federal immigration law. Protected Individuals include, but are not limited to, U.S. citizens, U.S. nationals, and U.S. permanent residents who either are not yet eligible to apply for naturalization or who have applied for naturalization within the requisite timeframe. Candidates who are not U.S. citizens or U.S. permanent residents may be eligible for the information access required for this position and sponsorship for a work visa, and subsequently for permanent residence, if they sign a declaration of intent to become a U.S. citizen and meet other eligibility requirements. In addition, all candidates must undergo applicable background checks and comply with all applicable information handling rules, and all non-U.S. citizens must sign a declaration of intent to become a U.S. citizen and pursue a path to citizenship. 

Full Time / Part TimeFull time

Regular / TemporaryRegular

Job Exempt (Yes / No)No

Job CategoryAdministrative/Clerical

Work ShiftFirst (United States of America)

The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

Always verify and apply to jobs on Federal Reserve System Careers (https://rb.wd5.myworkdayjobs.com/FRS) or through verified Federal Reserve Bank social media channels.

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