Administrative Specialist II

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About Us

The North Carolina Department of the Secretary of State (NC SOS) is the heartbeat of the business community promoting economic growth and protecting the public from financial harm. The Department works with business, banking and legal communities to strengthen our state's economy with a state-of-the-art system of reliable business and governmental records. Plus, we stand as a vigilant guardian against fraud for individuals and businesses alike. Join us in building a secure and prosperous future!

Description of Work

Knowledge Skills and Abilities/Management Preferences

POSITION NUMBER: 60008803
SALARY GRADE: NC09
RECRUITMENT RANGE: $41,206 - $47,380
WORK LOCATION: Secretary of State/Downtown Raleigh Location
The Posting Will Close At 11:59 P.M. The Night Before the End Date

This position is responsible for carrying out day-to-day operational duties including processing, analyzing and reviewing registrations, authorizations, expense reports, and investigative documents assigned by the Lobbying Compliance Division of the Secretary of State in administering the laws governing lobbyists, principals, liaisons and others who are required to report. This position must provide statutory research and consult with lobbyists, principals, liaisons (state and local), General Assembly members and their employees, the Council of State, the Executive Cabinet, the UNC System staff, state and federal agencies, the media, and the general public involving the application of statutory requirements imposed by the laws of North Carolina. This position is responsible for consulting and advising the regulated community, the public, and the media on filing requirements, expense reports, problem solving and recommendations for ways to meet the requirements of the laws that govern their situation.

This is a registration and examination position in the Lobbying Compliance Division. This position will manage, handle and troubleshoot problems that arise in regard to complex issues involving lobbying registrations and reports. Complex problems dealing with customers may involve resolution of filing errors in registrations, authorizations, expense reports, State Ethics Commission opinions, court decisions, and investigative documents and materials that require this position to learn, to investigate, to determine the source of the error, and to determine what corrective action is appropriate, both in the instant case and also in order to prevent reoccurrence. These decisions frequently involve legal application and must be made accurately. This position is required to compose letters communicating the Department’s decision, effectively written or in oral correspondence, to lobbyists, principals, liaisons (state and local), and others who are required to report, General Assembly members, and their employees, the Council of State, the Executive Cabinet, the UNC System staff, state and federal agencies, the media, and the general public.

Work is performed under general supervision with some exercise of independent judgment and is reviewed through conferences, personal inspections and written reports to ensure conformity with established procedures and policies by the Director of the Lobbying Compliance Division.
 

KNOWLEDGE/SKILLS/AND ABILITIES:

• Must have considerable ability to logically analyze complex situations requiring accurate decision-making, make systematic decisions, perform routine daily tasks, and meet deadlines with extreme attention to detail.
• Able to exercise judgment, evaluate situations, and make recommendations concerning transactions/problems.
• Must be able to establish and maintain effective working relationships with employees, administrative officials, the general public, and state and local officials.
• Requires the ability to effectively manage and resolve conflicts.
• Requires good communication skills and the ability to distinguish between mandatory and discretionary processes.

PREFERENCES:

• Experience working in a lobbying environment or paralegal experience.
• Experience in the filing of documents (paper and electronic) and the archival and retention of public records.
• Experience / thorough knowledge of the structure and processes of State Government and its branches.

Applications that include "see attached" or rely solely on resumes instead of completing the formal application's education and work experience sections will be considered incomplete and ineligible for consideration for the vacancy. Unless explicitly requested in the vacancy announcement (e.g., transcripts, proof of licensure or certification), all attachments are considered optional and will not be reviewed during the initial screening to assess the applicant's eligibility for the vacancy.

Applicants seeking Veteran's Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with their application.

Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if currently serving as a member of the NC National Guard in good standing. If you are a former member of the NC National Guard with a service tenure of at least 6 years and an honorable discharge, please attach either a DD256 or NGB 22.

The North Carolina Department of the Secretary of State is committed to Equal Opportunity Employment and employs the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified candidates. The actual salary will be determined based on relevant competencies, knowledge, skills, and abilities, as well as considerations for internal equity and budgetary considerations pertinent to the advertised position.

State Employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than their current position.

The State of North Carolina offers health insurance, twelve paid holidays, one personal observance leave day, generous vacation and sick leave accrual, dental and vision coverage, and additional insurance options, along with retirement benefits. Detailed information about our benefits can be found at NC OSHR: Benefits.

If you are having technical issues submitting your application, please call the NC Office of State Human Resources at 984-236-0800.

For further information, please contact:

Tameka M. Gentry, ASSISTANT HR DIRECTOR
North Carolina Secretary of State
Human Resources | Old Revenue Building
2 S. Salisbury Street | Raleigh, NC 27601
Phone: (919) 814-5331 | Fax: (919) 814-5395
Email: [email protected]

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

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