We are seeking a professional, detail-oriented, and proactive Administrative Assistant to manage front desk operations and provide administrative support. This role is critical in maintaining the company's image and ensuring smooth office operations.
RESPONSIBILITIES
Key Responsibilities:
- Greet and assist visitors in a professional and courteous manner.
- Manage incoming calls, mail, and deliveries.
- Maintain a tidy and professional reception area at all times.
- Provide administrative support including document handling, filing, and data entry.
- Assist in scheduling meetings, booking rooms, and coordinating office logistics.
- Ensure adherence to company policies and procedures.
- Support HR and Admin teams with ad hoc tasks as required.
QUALIFICATIONS
Key Requirements
Professionalism & Accountability
- Maintains strong workplace etiquette and a tidy reception area.
- Follows company policies and conduct standards.
Communication
- Responds well to feedback and communicates clearly.
- Proactively seeks clarification and follows up on tasks.
Attention to Detail
- Accurate in handling documents and emails.
- Uses correct formatting, templates, and maintains confidentiality.
Work Attitude
- Shows initiative and ownership of tasks.
- Open to learning and improving.
Policy Awareness
- Understands or is willing to learn HR/admin procedures.
- Asks when unsure about processes.
- High school graduate or above.
- 1-2 years of admin or reception experience.
- Proficient in MS Office; familiar with Teams and Outlook.
- Fluent in English, Cantonese and Mandarin.
ABOUT US
A global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into opportunities for customers in more than 110 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers' product innovation and business growth. The UL Mark serves as a recognized symbol of trust in our customers' products and reflects an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.
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What the Team is Saying
What We Do
A global leader in applied safety science, UL Solutions transforms safety, security and sustainability challenges into opportunities for customers in more than 100 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers’ product innovation and business growth. The UL Certification Marks serve as a recognized symbol of trust in our customers’ products and reflect an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.
Why Work With Us
Science is in our DNA; we are endlessly curious and passionate about seeking and speaking the truth. We take delight in knowing that our work makes a meaningful contribution to society, and we are proud that our culture is centered on integrity, collaboration, inclusion and excellence.
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UL Solutions Teams
UL Solutions Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
Depending on the role we offer hybrid or remote opportunities.
