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The Role
The Administrative Services Assistant will manage correspondence, maintain files, organize meetings, handle phone calls, and perform clerical tasks to support office operations.
Summary Generated by Built In
Clerical Duties and Responsibilities
- Prepare correspondence, documentation, and other materials
- Maintain and update files and databases
- Answer phone calls and transfer calls to the appropriate party
- Receive mail and packages from USPS, FedEx, UPS, and couriers; deliver mail to the proper recipient
- Take detailed notes during meetings or type/transcribe and edit memos and notes provided from meetings
- Organize meeting schedules
- Prepare travel arrangements
- Schedule appointments and conferences
- Prepare paper copies, faxes, and other documentation
- Order, purchase, and invoice company office supplies
- Prepare mailings and packages for delivery
- Maintain files containing confidential information
- Photocopy and fax as needed
Clerical Requirements and Qualifications
- High school diploma; associate's degree or bachelor degree in business or related field preferred but not required
- Previous experience handling office responsibilities or experience in customer serviced preferred but not required
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
- Highly organized multitasker who works well in a fast-paced environment
- Excellent written and verbal communication skills
- Self-directed and able to work without supervision
- Solid time management skills; able to prioritize
Requirements
Type
Category
Qualification
Description
Competency
Required
Skills
Others
Addressing
Proficient (4-6 Years)
No
Skills
Others
Appointment Setting
Proficient (4-6 Years)
Yes
Skills
Others
Collating
Proficient (4-6 Years)
No
Skills
Others
Correspondence - Email
Proficient (4-6 Years)
No
Skills
Others
Correspondence - General
Proficient (4-6 Years)
No
Skills
Others
Customer Service
Proficient (4-6 Years)
No
Skills
Others
Customer Service Skills
Proficient (4-6 Years)
No
Skills
Others
Data Entry
Proficient (4-6 Years)
No
Skills
Others
Emailing
Proficient (4-6 Years)
No
Skills
Others
Faxing
Proficient (4-6 Years)
No
Skills
Others
Filing
Proficient (4-6 Years)
No
Software
Others
Internet
Proficient (4-6 Years)
No
Software
Others
Microsoft Excel
Proficient (4-6 Years)
No
Software
Others
Microsoft Word
Proficient (4-6 Years)
No
Skills
Others
Personnel
Proficient (4-6 Years)
No
Skills
Others
Printing and Copying
Proficient (4-6 Years)
No
Skills
Others
Proofreading/Editing
Proficient (4-6 Years)
No
Skills
Others
Scheduling
Proficient (4-6 Years)
No
Skills
Others
Technical Skills
Proficient (4-6 Years)
No
Skills
Others
Typing
Proficient (4-6 Years)
No
Skills
Others
Verbal Communication
Proficient (4-6 Years)
No
Skills Required
- High school diploma; associate's or bachelor's degree in business preferred
- Previous office or customer service experience preferred
- Proficient in Microsoft Office Suite (Word, PowerPoint, Excel)
- Excellent written and verbal communication skills
- Highly organized multitasker
- Solid time management skills
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The Company
What We Do
Novalink Solutions LLC is a global consulting, engineering, and AI product development company specializing in information technology and telecommunications. They provide AI-powered products, automation platforms, intelligent workflow systems, IT consulting, managed engineering, and staff augmentation services.
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