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The Role
The Administrative Services Assistant supports executives by handling routine administrative tasks, correspondence, scheduling, and office supply management, while serving as a liaison with various stakeholders.
Summary Generated by Built In
Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties that do not require his/her personal attention. Routinely acts as liaison between executive's office and the departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends meetings as required to gain information; routinely handles complaints and requests from members of other departments, citizens as required; attends meetings and gatherings in performing personal contact duties. Handles routine correspondence, including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for applications, staff meetings, and other purposes; may take minutes at meetings. Requests office supplies as needed. Operates standard office machines and equipment as necessary. Education and Experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
Requirements
Type
Category
Qualification
Description
Competency
Required
Skills
Others
Administative Assistant
Proficient (4-6 Years)
Yes
Software
Others
Adobe Acrobat
Proficient (4-6 Years)
Yes
Skills
Others
Balancing/Reconciling
Proficient (4-6 Years)
No
Skills
Others
Basic Bookkeeping
Proficient (4-6 Years)
No
Skills
Others
Correspondence - Email
Proficient (4-6 Years)
Yes
Skills
Others
Correspondence - General
Proficient (4-6 Years)
No
Skills
Others
Customer Service
Proficient (4-6 Years)
Yes
Skills
Others
Customer Service Skills
Proficient (4-6 Years)
Yes
Skills
Others
Data Entry
Proficient (4-6 Years)
No
Skills
Others
Emailing
Proficient (4-6 Years)
No
Skills
Others
Faxing
Proficient (4-6 Years)
No
Skills
Others
Filing
Proficient (4-6 Years)
No
Software
Others
Internet
Proficient (4-6 Years)
Yes
Skills
Others
Inventory
Proficient (4-6 Years)
No
Software
Others
Microsoft Excel
Proficient (4-6 Years)
Yes
Software
Others
Microsoft PowerPoint
Novice (1-3 Years)
No
Software
Others
Microsoft Word
Proficient (4-6 Years)
Yes
Skills
Others
Printing and Copying
Proficient (4-6 Years)
No
Skills
Others
Proofreading/Editing
Proficient (4-6 Years)
No
Skills
Others
Scheduling
Proficient (4-6 Years)
No
Skills
Others
Travel Arrangements
Proficient (4-6 Years)
No
Skills
Others
Typing
Advanced (7-9 Years)
Yes
Skills
Others
Verbal Communication
Advanced (7-9 Years)
Yes
Skills Required
- Graduation from an accredited college or university with a bachelor's degree
- Full-time increasingly responsible sub-professional experience or paraprofessional or professional experience
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The Company
What We Do
Novalink Solutions LLC is a global consulting, engineering, and AI product development company specializing in information technology and telecommunications. They provide AI-powered products, automation platforms, intelligent workflow systems, IT consulting, managed engineering, and staff augmentation services.
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