Administrative Officer (Asia Hub)

• Full-time, Continuing position

• Salary Level HEW 6 + 17% Superannuation

• Based at the Melbourne CBD campus, and hybrid ways of working

About the role

As Administrative Officer, you will play a key role in supporting the Asia Hub's day-to-day operations by providing high-quality administrative and financial support. You will ensure the smooth coordination of processes, systems, and documentation, and delivery of operational activities and events, contributing to the Hub's overall effectiveness and success.

In this role, you will maintain accurate records, administrative systems and databases, and support financial administration, including purchasing, invoicing, expenditure monitoring, and financial acquittals.

This is an excellent opportunity for a highly organised and proactive professional who enjoys improving processes, building strong working relationships and making a meaningful contribution to a dynamic and purpose-driven team.

To be successful in this position, you will have:

• Demonstrated experience in administrative support, including coordinating processes, managing documentation, and supporting operational activities.

• Experience in financial administration, including processing invoices and payments, tracking expenditure, and supporting budgeting or acquittals.

• Strong organisational skills and attention to detail, with the ability to manage records and ensure accuracy in a compliance-driven environment.

• Proven ability to manage multiple tasks, prioritise effectively, and meet deadlines in a fast-paced environment.

• Well-developed communication and stakeholder engagement skills, with the ability to work effectively across diverse teams.

• Experience using enterprise systems and digital platforms (e.g. financial systems, SharePoint or similar), with the ability to maintain data accuracy and support system processes.

• Demonstrated ability to contribute to improving administrative processes and systems.

• Interest in, or understanding of, the Asia-Pacific region is desirable.

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.

About the Portfolio

RMIT International is responsible for advancing RMIT University’s global strategy, partnerships and engagement. The Asia Hub leads RMIT’s regional presence and initiatives across key Asian markets, deepening cooperation with governments, industry partners, multilaterals and institutions.

A collaboration between RMIT University and Asia Society Australia, the Asia Hub is a dynamic research, learning, and events hub based at the heart of RMIT’s Melbourne City campus. The Asia Hub co-locates Asia Society Australia (ASA), the Australia Vietnam Policy Institute (AVPI), and the Australian APEC Study Centre (AASC).

To Apply 

Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page.

For further information about this position, please see the Position Description hyperlinked below or contact Britt Liebeck (Manager, Strategy and Development (Asia Hubs) via email [email protected]. Please do not send your application to this contact.

Position Description – Administrative Officer (Asia Hub)

Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. 

#Li-Hybrid

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. 

In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes.  All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence.  Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.

At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via [email protected] or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.

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