Administrative Executive, Due Diligence Operations

Job Description:

About Blue Umbrella

Blue Umbrella is a leading global provider of due diligence research and regulatory compliance technologies. We help compliance teams increase their efficiency through automation, reducing costs, and gaining a critical understanding of their clients and third parties.

By harnessing a combination of the disruptive RegTech SaaS solutions and global research excellence, we cater to multinational corporations working in technology, manufacturing, life sciences, defense/aerospace, agriculture, energy, finance, and consumer goods.

Blue Umbrella is an AML RightSource company which means all our Blue Umbrella colleagues are part of the AML RightSource team. A team of 4,000 highly trained professionals and subject matter experts across 17 global offices. Together with our clients, we are Reimagining Compliance.

About the Position

As an Administrative Executive at Blue Umbrella will provide advanced administrative support to the Due 
Diligence team to ensure the smooth operation of the department, this position will support multiple 
individuals.

Duties and Responsibilities will include but not be limited to

• Having strong proficiency in English and Mandarin language.

• Propose, establish and implement process and procedures – subject to approval by supervisor.

• Provide support to the DD division to include but is not limited to assisting with vendor payments and backup assistance for DD operations when required

• Coordinates and tracks purchase orders assigned to vendors and monitor progress.

• Double-check and verify client invoices

• Maintain the order details (STATUS/internal database) accuracy 

• Understands and supports business goals as outlined by a manager

• Provides liaison between managers, staff and other divisions to maintain operational efficiency.

• Support team leaders and managers with items that may include, but are not limited to:

• Assisting with macro-level case management

• Ensuring that research requirements are fulfilled by acquiring any and all required documents as dictated by agreed upon scope, involving gathering and compiling information or data from online data sources or order vendor checks

• Contributing to continuous improvement efforts, e.g., providing input/feedback and/or assisting in the execution of training reviews, process and efficiency improvements, product innovation, etc.

• Possesses and exhibits an interest in his/her own personal development by:

• Requesting feedback from his/her supervisor and/or managers

• Comply and/or follow processes, standards, values of Blue Umbrella as outlined in training, policies and staff manuals 

• Performs other related duties as assigned

Qualifications
The ideal applicant will 

• Possess excellent command of spoken and written English and Chinese 

• Bahasa or Vietnamese language skills will be a definite asset

• Be a post-secondary degree holder

• Be able to build relationships across the business both internally and externally

• Possess a professional approach to delivering quality client service

• Be a quick learner who can spot new opportunities with demonstrated initiative, diligence, and attention to detail

• Possess strong analytical, internet research and presentation skills

• Be organized and able to work effectively and efficiently under tight deadlines and manage projects independently whilst working as part of a wide and varied team

• Possess excellent interpersonal communication skills

• Detailed understanding and working knowledge of Microsoft Office

• Experience with online databases (i.e. internet, media, academic databases) is advantageous

• Proficiency in other languages is advantageous, including Arabic, Bengali, Tagalog, Thai, Vietnamese

AML RightSource is committed to fostering a diverse work environment and is proud to be an equal opportunity employer. We provide equal employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.