CSO is an award
winning Architectural and Interior Design firm with over 60 years of providing
innovative and creative solutions to enhance and contribute to our clients’
success. We are currently seeking an
Administrative Coordinator with professional service experience in the
Architectural, Engineering or Construction industry to join our firm.
Our Administrative Coordinator will provide administrative
support to our Project Studios. This is
a multi-faceted position with a variety of administrative tasks in a fast paced
corporate office setting. Job
responsibilities will include but are not limited to the following:
- Receptionist primary backup
- Coordinate schedules and schedule meetings
- Assist with PowerPoint presentations and meeting
materials
- Create and handle routine correspondence
- Maintain and update information for company
specific database
- Coordinate small and large meeting/events which
include ordering food and room set up
- Assist with special projects (i.e., mailings,
manuals, libraries) as requested
Requirements
Desired Skills:
- Ability to work well with people
- Reliable and punctual
- Detail oriented
- Strong communication skills (both written and
verbal)
- Excellent time management skills with the
ability to prioritize/multi-task
- General typing and transcription skills to
produce meeting minutes and other documentation.
- Familiar with Newforma – managing, distributing and organizing documents.
- Familiar with AIA documents
- Familiar with the Construction Administration
process – organizing, logging and distributing documents related to the
construction administration process
Qualifications:
- Able to work Monday – Friday, 40 hour week
minimum
- Minimum of 3+ years’ experience as an
Administrative Assistant/Coordinator in a corporate environment; preferably a
professional services industry
- Demonstrated advanced experience with Microsoft
Office to include Microsoft Word, Excel, PowerPoint and Outlook
- Ability to learn new client-based software
- Strong attention to detail and ability to
accurately proofread documentation
- Professional appearance, positive, energetic and
fun team player
Benefits
- Health, dental, and vision insurance
- HSA/FSA
- Company paid life insurance
- Generous PTO and holiday schedule
- Competitive 401(k) with employer match (Roth and/or Traditional options)
- Student loan repayment program
- Professional development opportunities
Skills Required
- Minimum of 3+ years' experience as an Administrative Assistant/Coordinator in a corporate environment
- Able to work Monday - Friday, 40 hour week minimum
- Demonstrated advanced experience with Microsoft Word, Excel, PowerPoint and Outlook
- Strong attention to detail and ability to accurately proofread documentation
- Strong communication skills, both written and verbal
- Ability to learn new client-based software
- Familiar with Newforma (managing, distributing and organizing documents)
- Familiar with AIA documents
- Familiar with the Construction Administration process (organizing, logging and distributing related documents)
- General typing and transcription skills to produce meeting minutes and other documentation
What We Do
CSO is an Indianapolis-based architecture and interior design firm with over 60 years of experience, committed to creating environments where people and communities thrive. The firm provides strategic direction on sustainability, guiding the integration of environmental responsibility, energy efficiency, and resilience into its projects. CSO also serves as an Architect of Record for major clients like Walmart on numerous nationwide projects.
