Key Responsibilities
Administrative & Office Support
- Serve as primary administrative support for the Warehouse Operations Manager, Supervisors, and Corporate LPs.
- Manage day-to-day office operations, including correspondence, recordkeeping, reporting, and file maintenance.
- Process incoming invoices, verify accuracy, adjust as needed, and finalize for approval and payment.
- Maintain and update the Boar’s Head order guide with approved sales and promotional pricing.
- Organize, print, and distribute weekly sales signage to designated display areas.
- Manage and process all P-Card transactions for the warehouse and fleet, ensuring proper documentation and compliance with Boar’s Head financial policies.
- Support new hire onboarding for drivers and warehouse associates by preparing onboarding checklists, DOT forms, and personnel files.
- Assist with applicant screening and interview scheduling as needed.
Financial Support & Recordkeeping
- Assist with accounts receivable (AR) functions for the Chicagoland HUB, Central, and South spokes.
- Deposit all checks for the HUB and associated spokes, ensuring accurate posting and timely submission.
- Support collections and payment processing for the corporate LPs, including following up on outstanding balances and assisting with customer calls as requested.
- Research, verify, and process credit memos and product adjustments with LP and management approval.
- Reconcile route invoices daily, finalize adjusted invoices, and maintain accurate transactional records.
Operational & Warehouse Coordination
- Act as the central liaison between Boar’s Head corporation, the Chicagoland HUB, and all approved vendors.
- Coordinate preventative maintenance schedules for warehouse equipment, refrigeration systems, dock doors, vending machines, and other facility assets.
- Communicate with and schedule third-party vendors for building maintenance, sanitation, pest control, water delivery (Hinkley), and other services.
- Serve as the main point of contact for the building landlord regarding facility repairs and maintenance requests.
- Ensure FSMA recordkeeping and warehouse compliance documentation are maintained accurately and up to date.
- Support warehouse leadership in coordinating safety inspections, cooler maintenance, and operational audits.
- Schedule pallet and baller pickups, office and warehouse supplies, and track related expenses.
- Sales & Promotional Support
- Assist in implementing and tracking promotional programs as directed by corporate LPs.
- Support LPs in managing route-level administrative needs related to pricing, customer credits, and collections.
Education & Experience
- High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
- Minimum 3 years of office administration experience, ideally in operations, logistics, or warehouse support.
- Experience in accounts payable/receivable or financial transaction processing strongly preferred.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and QuickBooks or similar accounting software.
- Strong organizational, communication, and problem-solving skills with the ability to manage multiple priorities in a fast-paced setting.
Physical Requirements
- Ability to stand for periods up to 4 hours.
- Ability to bend, twist, reach, climb, stoop, kneel, crouch, and crawl as needed.
- Ability to lift or carry objects up to 50 lbs.; push or pull objects up to 600 lbs. with proper equipment or team assistance.
Working Conditions
- Work performed in both office and warehouse environments, including exposure to refrigerated and freezer areas.
- Regular interaction with warehouse staff, drivers, leadership, and external vendors.
Skills Required
- High school diploma or equivalent required, Associate's or Bachelor's degree preferred
- Minimum 3 years of office administration experience
- Experience in accounts payable/receivable or financial transaction processing strongly preferred
- Proficient in Microsoft Office Suite and QuickBooks or similar accounting software
- Strong organizational, communication, and problem-solving skills
Boar's Head Brand Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Boar's Head Brand and has not been reviewed or approved by Boar's Head Brand.
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Healthcare Strength — Benefits are characterized by premium medical, dental, vision, and supplemental coverage offered at low employee cost. Feedback suggests this breadth and affordability are a standout element of the total package.
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Retirement Support — A 401(k) with profit sharing and related financial programs is highlighted across roles. Feedback suggests these retirement features contribute meaningfully to perceived total compensation.
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Fair & Transparent Compensation — Pay is often characterized as fair or good and competitive in many locations, especially when considered alongside benefits. Feedback suggests total compensation feels stronger than base pay alone for many roles.
Boar's Head Brand Insights
What We Do
Since Boar's Head was founded in 1905, much has changed. While many have learned to cut corners, we are happy to say we haven't changed with the times, and over 110 years later, we're still using only the finest ingredients—pure pork, poultry and beef, combined with real spices, and no fillers, by-products, artificial colors or flavors, gluten or trans fat. What started with just a few products has grown to over 500, ranging from premium delicatessen meats, cheeses and condiments to an array of Italian and Old World specialties, hummus, snacking, and foodservice items. With Boar’s Head, you can trust each and every one of our products was prepared with the utmost care. Offering the world’s best delicatessen meats, cheeses and condiments is a never-ending quest that calls for a special type of team member. One who consistently: • Pushes for excellence in their personal and professional lives. • Invests in fostering relationships through open communication and respect. • Collaborates to passionately delight our customers. In exchange, we proudly provide: • Top medical, dental, and vision coverage for team members and their families. • Competitive pay, bonus, and 401(k) plans. • Opportunities to participate in the Boar’s Head Sons and Daughters Scholarship Program. • Career development opportunities through on-the-job, e-learning, and instructor-led training. Our Learning Management System has hundreds of courses to help team members learn and grow. • Community involvement activities that tackle critical hunger-relief, healthcare, and education initiatives through non-profit organizations such as Feeding America, The ALS Association, Boys & Girls Clubs of America, The Salvation Army, and hospital foundations throughout the country.
