Job Title: Executive Assistant & Administrative Coordinator
Reports to: Vice President of Balani Custom Clothiers
Location: Chicago, IL
Job Type: Full-Time, Exempt, In-Person
We are seeking a polished, proactive, and highly organized Executive Assistant & Administrative Coordinator to support the Vice President of Balani Custom Clothiers. This role will help take the lead on managing the flow of projects, relationships, and other priorities that allows our leadership to focus on growing the brand.
JOB RESPONSIBILITIES:
- Executive Assistant to the Vice President
- Monitor and manage the VP's email inbox - triaging incoming messages, flagging priority items requiring immediate attention and drafting responses with impeccable attention to tone, grammar and brand voice
- Vendor project management; keeping VP informed at every stage - proactively managing timelines, deliverables and driving projects to completion
- Manage complex calendars for the VP; including client meetings, vendor appointments, and Showroom events
- Attention to day-to-day office operations across Showroom locations, ensuring supplies, systems, and workflows run smoothly and consistently
- Continuously identify opportunities to streamline, challenge and improve internal processes
- Track action items, deadlines, and project milestones across multiple workstreams ensuring ongoing project movement
- Meet-and-greet clients creating a welcoming and professional environment
- Assist the Vice President and the marketing team with social media updates (including refreshing Facebook, Instagram, Twitter, etc.), sharing details about upcoming events and exciting news within the Balani community
- Must have ability to manage online CRM
- Responsibilities are not all-inclusive and will include other duties as assigned
IDEAL CHARACTERISTICS OF BALANI EMPLOYEES:
- Proactive problem solver who takes initiative and anticipates needs instinctively
- Highly detail-oriented execution with strategic awareness
- Operates independently with strong decision making abilities
- Strong sense of ownership and accountability
- Systems oriented thinker with creative instincts
- Places importance on a routinely planned and organized day and life overall
- Prompt, reliable and accurate
- Calm, patient and emotionally aware
- Exudes top tier professionalism
- Brings positive energy and loves helping others
Education:
- Bachelor's (Preferred)
Experience:
- Brings 3+ years of experience as an Executive Assistant or Administrative Coordinator experience reflecting a strong grasp of administrative and operational functions
- Tech savvy; experience with various office equipment, such as printers, fax machines, projectors. Along with a solid proficiency in Microsoft Excel, Powerpoint and Google Suite
- Retail or similar industry experience a plus
Compensation:
- $60,000-$75,000 annual salary; commensurate with experience
Benefits:
- Medical, Dental, Vision, 401K, Life insurance
Skills Required
- 3+ years of experience as an Executive Assistant or Administrative Coordinator
- Bachelor's degree
- Proficient in Microsoft Excel, PowerPoint, and Google Suite
- Tech savvy with office equipment experience
- Retail or similar industry experience
What We Do
Featured as "One of the Top Six Tailor's in the World by JW Marriott Magazine, and well recognized as Chicago's Premier Custom Clothier. BALANI Custom has a 5 Star rating on Yelp. http://www.yelp.com/biz/balani-custom-suits-and-shirts-chicago-2 BALANI's mission is to provide exceptional clothing and consultation with an emphasis on sleek and modern presentation. We are committed to truly collaborating with our clients and exceeding their expectations during each phase of the custom process. Are you an experienced sales and marketing professional? Have you ever considered a career in fashion? Balani is expanding our national team of top account executives to meet the ever-growing demand for our services. Inside and outside sales positions are open in Chicago, Houston, and Cleveland. Balani is a close-knit team with an awesome culture and we’re looking for great people to help continue to build our brand. The opportunity provides outstanding earning potential and the advancement of career growth in a rapidly-growing environment. Sound exciting? Check out our Careers page - http://www.balanicustom.com/about/careers
