Executive Assistant & Administrative Coordinator
Named "Best Custom Suit" by Chicago Magazine, Balani is the premier custom clothier for pro athletes in the NFL, NBA, and NHL, as well as musicians and TV personalities nationwide. We are seeking a polished, proactive, high-ownership Executive Assistant & Administrative Coordinator to support our Vice President in Chicago. In this role, you will take the lead on managing key projects, executive communications, and showroom workflows.
What You'll Do
- Elevate the client experience: Welcome incoming guests with genuine warmth, manage client inquiries, and oversee appointment scheduling.
- VIP event planning & support: Plan and execute high-touch VIP client events, assist with local marketing efforts, and manage special showroom projects from concept to completion.
- Executive support: Monitor and triage the Vice President’s inbox, flag priorities, draft polished brand communications, and manage complex calendars for meetings, events, and appointments.
- Showroom logistics: Coordinate incoming and outgoing luxury garments, track inventory, and partner directly with our vendors to ensure seamless quality.
- Merchandising & presentation: Uphold a pristine, immaculate showroom environment, fully stocked with inventory, accessories, and supplies.
- Showroom operations: Maintain precise client records in our CRM, manage daily communications, and handle the organizational logistics that keep the showroom running smoothly.
What We're Looking For
- 3+ years of experience as an Executive Assistant, Administrative Coordinator, or high-level operations professional.
- Relentless attention to detail: You hold yourself to a high standard, love an organized day, and take genuine pride in flawless execution.
- Proactive problem solver: You anticipate needs instinctively, operate independently, and bring a calm, systems-oriented mindset to a dynamic environment.
- Tech fluency: Confident with CRM systems, Google Suite, Microsoft Office, and AI tools.
Compensation & Benefits
- Salary: $60,000-$75,000 / year
- Benefits: Medical, Dental, Vision, 401(k), and Life Insurance.
- Status: Full-time, exempt, in-person
- Opportunity for growth: As a fast-growing luxury brand, we prioritize internal advancement for driven team members looking to build a long-term career in luxury retail and sales operations.
Skills Required
- 3+ years of experience as an Executive Assistant or Administrative Coordinator
- Bachelor's degree
- Proficient in Microsoft Excel, PowerPoint, and Google Suite
- Tech savvy with office equipment experience
- Retail or similar industry experience
What We Do
Featured as "One of the Top Six Tailor's in the World by JW Marriott Magazine, and well recognized as Chicago's Premier Custom Clothier. BALANI Custom has a 5 Star rating on Yelp. http://www.yelp.com/biz/balani-custom-suits-and-shirts-chicago-2 BALANI's mission is to provide exceptional clothing and consultation with an emphasis on sleek and modern presentation. We are committed to truly collaborating with our clients and exceeding their expectations during each phase of the custom process. Are you an experienced sales and marketing professional? Have you ever considered a career in fashion? Balani is expanding our national team of top account executives to meet the ever-growing demand for our services. Inside and outside sales positions are open in Chicago, Houston, and Cleveland. Balani is a close-knit team with an awesome culture and we’re looking for great people to help continue to build our brand. The opportunity provides outstanding earning potential and the advancement of career growth in a rapidly-growing environment. Sound exciting? Check out our Careers page - http://www.balanicustom.com/about/careers
