Administrative Coordinator

Job Description

Fragomen Thailand is looking for an Administrative Assistant to manage overall administrative tasks, and coordinate and support the team in the local office.

Key Responsibilities:

• Plan and coordinate administrative procedures and system with IT Department, HR Department in overseas and internal team.
• Monitor inventory of office supplies and the purchasing new material and attention to budgetary constraints
• Organize and supervise other office activities (renovations, event planning, liaise with building management etc.)
• Supervise front desk, office maid, dispatch activities.
• Answer phone calls and direct to the respective team/individual.
• Manage phone calls and correspondence (i.e. emails, packages, letters, etc)
• Manage diligence on external vendors and coordinate their activities and reporting to Management team.
• Assist with miscellaneous complex administrative tasks as assigned.
• Organize and manage daily activities which include scheduling, organizing meetings, catering and travel plans for the office and/or Management team.
• Maintain Business Continuity Plan and communicate effectively with internal team to ensure team are aware and follow Business Continuity Plan.

Key Requirements:

• Bachelor’s degree in related fields.
• 3-5 years of experience in administration activities and /or project coordination.
• Ability to recognize and appropriately handle highly sensitive and confidential material and information
• Strong organizational, project and time management skills; Ability to manage multi-task and prioritize workload; detail-oriented
• Strong sense of urgency and efficiency in completing work
• Proficiency with MS Office tools
• Proactive, flexible

At Fragomen, we offer excellent training, defined career pathways and the opportunity to work with knowledgeable professionals who are the best in the business. We embrace workplace flexibility to enable you to find your path and do your best work.

Finding the right person is very important to us. We hope that finding the right place is as important to you.

Salary will be commensurate with experience.

All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position's location, and conducting a comprehensive background check, where permitted by local regulations.