Administrative Coordinator

Job Description:

Summary:

The Administrative Coordinator is responsible for providing the day-to-day administrative support and general operational needs to department faculty, manager, staff, post docs and students. Responsibilities and tasks include overseeing the department seminar series which involves internal/external guest speakers, assisting with travel plans, creating flyers for events and distributing to the EEOB community, placing food orders for events, processing expense reports, supplier invoices, purchase requests, interacting with vendors, maintenance requests, room scheduling, space reservations, and providing back-up support to other administrative staff as needed.

Job Qualifications:

Education and Experience

• Associates Degree with a minimum of 2-3 years of related administrative experience, or equivalent combination of education and work experience required.

• Experience in an academic or non-profit setting is a plus.

• Prior financial experience is a plus.

• Experience with using Workday in an administrative capacity a plus.

Job Competencies

• Possesses a willingness and ability to support a diverse and inclusive campus community.

• Excellent customer service skills.

• Excellent attention to detail.

• Excellent organization and administrative skills.

• Highly effective oral and written communication skills.

• Confident public relations and interpersonal skills.

• Ability to multi task and handle interruptions all while remaining calm and focused.

• Excellent interpersonal, communications and organizational skills with the ability to work effectively both independently and as a productive member of a team.

• Ability to think and act independently and handle competing priorities.

• Time management and organizational skills. Strong organizational, administrative and time management skills. Initiative and judgment to independently problem solve and prioritize. The ability to independently develop and implement short- and long-term goals. Ability to work independently, but also as a strong team member when the situation warrants.

• Computer proficiency with basic word processing spreadsheets skills and/or database skills, email, and continued interest in maintaining skills including knowledge of Microsoft Word, Google platforms, Filemaker Pro, Excel and familiarity with the world wide web.

• Attention to detail; forward-thinking and proactive approach to work.

CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIRED

Note: This position is not eligible for Visa sponsorship from Brown University.

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date:

2024-08-02

Job Posting Title:

Administrative Coordinator

Department:

Department of Ecology, Evolution, and Organismal Biology

Grade:

Grade 7

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid Eligible

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact [email protected].

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.