Job Description:
The Administrative Coordinator provides executive assistance to the senior leadership team and provides general administrative support for the department. This includes high-level, direct support with calendar management, event planning and management, operating budget monitoring and analysis, and liaising with internal offices. The incumbent is relied upon to research, analyze, and resolve issues that arise to make effective use of the management team’s time. The Coordinator is also responsible for high-level administrative support. The incumbent manages the calendars and coordinates appointments with large groups and individual students. Additional responsibilities include providing meeting and event support, inventory management supporting maintenance and tracking of informational assets, assisting students and staff onboarding process, and assisting with financial and grant functions.
Education and experience
- Associates degree plus at least 3 years of administrative experience, or equivalent combination of skills and experience
- Experience in a university setting, preferred
- Excellent communication skills
- Excellent analytical skills
- Customer-focused, customer service oriented
- Excellent attention to detail
- Experience with event planning and scheduling
- Works independently and uses judgment and discretion
- Ability to be flexible in a constantly shifting environment with tight deadlines and high volume of activity
- Excellent administrative and organization skills
- Initiative and ability to work independently and as a member of a team
- Ability to multi-task and prioritize workload
- Proficient in Microsoft and Google platforms
- Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment
Applicants must submit a cover letter and resume.
Why Brown?
Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will impact the world.
Brown University offers a flexible work/life balance; summer hours, winter break, and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more.
All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.
Benefits of Working at Brown:
Information on the Benefits of Working at Brown can be found here.
Recruiting Start Date:
2024-08-23
Job Posting Title:
Administrative Coordinator
Department:
Department of Sociology
Grade:
Grade 8
Worker Type:
Employee
Worker Sub-Type:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
37.5
Position Work Location:
Hybrid Eligible
Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
Still Have Questions?
If you have any questions you may contact [email protected].
EEO Statement:
Brown University is an E-Verify Employer.
As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.
Top Skills
What We Do
Located in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh-oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School, School of Public Health, School of Engineering, and the School of Professional Studies.
With its talented and motivated student body and accomplished faculty, Brown is a leading research university that maintains a particular commitment to exceptional undergraduate instruction. Brown’s vibrant, diverse community consists of about 6,200 undergraduates, 2,000 graduate students, 490 medical school students, more than 5,000 summer, visiting, and online students, and over 700 faculty members.
Brown students come from all 50 states and more than 115 countries. Undergraduates pursue bachelor’s degrees in more than 70 concentrations, ranging from Egyptology to cognitive neuroscience. Anything’s possible at Brown—the university’s commitment to undergraduate freedom means students must take responsibility as architects of their courses of study.
Brown University has 51 doctoral programs and 28 master’s programs. The broad scope of options vary from interdisciplinary opportunities in molecular pharmacology and physiology to a master’s program in acting and directing through the Brown/Trinity Repertory Consortium.
Around the world, nearly 90,000 Brown alumni are - in the words of Brown’s charter - leading lives of “usefulness and reputation” in every imaginable field of endeavor. Through events around the globe, reunions on campus, career resources, a host of online connections, and other services, the Brown Alumni Association fosters and supports a vibrant alumni community, wherever its members may be
