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Closing Date:
Type of Position:Professional Staff - Fiscal Affairs
Job Type:Regular
Work Shift:
Sponsorship Available:
Institution Name: University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].
Department:COM | Peds CORE General Peds Admin
Department's Website:
Summary of Job Duties:The Administrative Coordinator will provide administrative support for the Department of Pediatrics Primary Care and Clinical Informatics sections. The Primary Care sections are: General Pediatrics, Community Pediatrics, and Adolescent Medicine. The position will report to the Primary Care Office Manager and provide assistance in planning, event coordination, purchasing, scheduling, and more.
Qualifications:
- Bachelor's degree plus two (2) years of experience in general administrative office support, or
- Associate's degree plus four (4) years of experience in general administrative office support, or
- High School Diploma/GED plus six (6) years of experience in general administrative office support required.
Knowledge, Skills & Abilities:
- Highly organized, detail-oriented, and efficient.
- Excellent interpersonal and communication skills, both oral and written.
- Strong problem solver who thrives in a fast-paced environment, demonstrating the flexibility and adaptability needed to work calmly under deadline pressure and pivot as priorities shift.
- Must work effectively both independently and interdependently within a team, while consistently handling sensitive company, financial, and personnel records with strict confidentiality and integrity.
- Strong working knowledge of Microsoft Office—specifically Word, Excel, PowerPoint, Outlook, and calendar management—is required, while proficiency with software applications such as QGenda, Workday, and Zoom is highly desirable.
Responsibilities:
- Coordinates office activities with the Office Manager and other professional staff across various units
- Submits clinic modifications to ACH to update physician schedules and maintain tracking spreadsheets
- Gathers credentialing information for the Primary Care and Clinical Informatics faculty
- Assists with updating the Primary Care and Clinical Informatics profiles on the UAMS website
- Assists with travel preparation, expense reimbursements, and general purchasing for assigned sections
- Assists with updating and tracking IT inventory in the Primary Care and Clinical Informatics sections
- Handles daily office operations, including mail, faxes, filing, copier readings, eFund reports, IT/maintenance tickets, optimizing physical/digital workspaces, maintains kitchen supplies and cleanliness
- Requests privileges for department security access for software and shared drives/folders for faculty
- Escortscandidates/students across campus
- Sets up conference rooms and coordinates meetings.
- Performs other duties as assigned.
Qualifications Equivalencies:
Applicable equivalencies may be considered on the qualification listed above.
Additional Information:
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact [email protected] for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:No Background Check Required
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:N/A
Frequent Physical Activity:N/A
Occasional Physical Activity:N/A
Benefits Eligible:Yes
Skills Required
- Bachelor's degree plus two years of general administrative office support experience
- Associate's degree plus four years of general administrative office support experience
- High school diploma or GED plus six years of general administrative office support experience
- Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and calendar management
- Highly organized, detail-oriented, and efficient
- Excellent oral and written interpersonal and communication skills
- Ability to handle sensitive company, financial, and personnel records confidentially and with integrity
- Proficiency with QGenda, Workday, and Zoom
- Three professional references including name, email, and business title
What We Do
The University of Arkansas System is a comprehensive, publicly-supported higher education institution composed of multiple campuses, divisions, and administrative units dedicated to serving Arkansas residents through education, research, and service.
